Archive for the ‘Virtual Assistant Services’ Category

When A Business Owner Should Hire Virtual Assistant

Thursday, September 26th, 2019

Hiring a virtual assistant for businesses process outsourcing is an excellent step in many ways, you don’t need to buy a physical office, you don’t need stationary, laptops, internet connections, and on top of everything by hiring a virtual assistant you can utilize virtual assistants services only for the tasks you don’t have time for and can pay only for the hours utilized by virtual assistants to complete that task, and then these virtual assistants cost much low as compare to hire an employee within company.

Beside these benefits, question rises that when is a good time to hire a virtual assistant?

In today’s online business grown rate, business owners who wants to run their business online, they immediately need several type of services for their business to run online, first of all they will need a designer and a developer to design and develop his online ecommerce website, or even before this he might need to get a marketing research done to know scope of his business on the internet and he will need assistant and he will go find some virtual assistant companies online who have virtual assistants with marketing research experience for launching products online and they can conduct this research for business owners. so even a new business who is going online will immediate needs virtual assistant services.

But, we have seen some of the companies still prefer to hire in-house employees instead of outsourcing their processes and there can be many reasons, like in Scandinavian countries like Norway and Sweden you can’t transmit your company’s data outside your country, even a business owner can’t use hosting outside their country to host a website and hiring a virtual assistant is totally out of question, but we will focus on the business who can outsource their processes, for a medium size company good time to hire a virtual assistant company is, when they have their development team generating good business and non-dynamic tasks like data entry in bookkeeping, data mining, data scrapping, customers support, website maintenance, and many other static tasks should be outsourced to these virtual assistant companies immediately, because it will not only cost them cheap in terms of per hour rate, but setup cost and regular office expenses will be zero that will require to maintain in-house employees.

Many companies, have adopted this practice as a way to increase their profit margins by reducing these office expenses and by hiring low per hour cost virtual assistants. Next question that usually comes in mind that which companies is best at providing virtual assistant services, there are several parameters to identify the best company. You can go to https://www.spyfu.com and can search for that company. It will show you their domain’s age, that for how many years this company is in business, more years means the management of the company have more experience in this industry and also you can ask them to send your virtual assistant CV for your review, and a good virtual assistant service providing company must have Master degree holder virtual Assistant with at least 2 years of experience as virtual assistant.

You can also Visit Kaya Systems Virtual Assistants Services page to know more about different services offered by virtual assistant companies

Why is it important to have well trained and creative graphic designer?

Thursday, September 26th, 2019

Why is it important to have well trained and creative graphic designer?

In the world of today where visuals are everything, you need to make sure that the depiction of your business is absolutely great. The world is growing so fast every day that only strong online visibility can lead to great physical business. When talking about graphics, it is normally divided into conventional graphics and digital graphic designing to promote the business. Though the online visibility is of more value now but graphics play a significant role in both types of marketing. People are always in rush and to make them choose you, high quality graphics play enormous role because it is super hard to seek the attention of the targeted audience due to the competition scale.

Kaya Systems have always been eager to provide high quality and well-defined services as an outsourcing company. It has been more than a decade that it is maintaining its image among the world of business from small to multi-national companies. There is a huge list of services we gave managed over the years to provide to our clients all over the globe form virtual assistant services, content writing, website development and designing, social media services to CRM and digital marketing. We have highly trained graphic designers who are extremely creative to create visual concepts to inform, inspire and transform your business to the other end of target audience.

We use modern and industry leading tools for graphic designing to make sure to that we create the best. We also offer graphic designing services as virtual assistant so that you are at ease. This helps small business to enjoy same level of high quality graphic services as any other businesses are enjoying. From logo as a major representation of business to every flyer sent out or digital representation of business, our graphic designers are great at presenting the best of you.

What graphic designer’s services we provide?

Kaya Systems have been providing a great list of services for more than 10 years now but the major tasks of a graphic designing virtual assistants we have to offer are mentioned below:

  • Designing websites
  • Design images and banners for website/ blog
  • Logo Designing
  • Templates for PDFs
  • Brochures and Flyers
  • Design the images for all type of requirements
  • Editing and improve images
  • EBook
  • Graphic Designing Virtual Assistants is also qualified to Photoshop/ Photo edit photos provided by you.
  • Graphically design email templates
  • Graphic designing for social media accounts such as Display Pictures, Banners, Posts, Pins and Instagram posts, etc.
  • Letter Heads and Business Cards
  • Miscellaneous

If you are looking for high quality graphic designing services, leave your inquiry here.

Virtual Assistants

Thursday, September 26th, 2019

Virtual assistants are skilled people who sell their skills online to companies without physically available there. From simple data entry work to complex business analysis and implementation of complex business processes. virtual assistants are actively providing this wide range of services. Some the core services that virtual assistant companies are providing includes

  1. Data Entry
  2. Research and Analysis
  3. Data Mining and Modeling
  4. Emails and Phone Management
  5. Transcription Services
  6. Back Office Support
  7. Online Event Management
  8. And many more

Hiring a virtual assistant is very wise approach but most importantly hiring correct virtual assistants with required skill set is more important, some people who are individually working as virtual assistant have specific skill sets but when they are asked to work on a domain they are not expert they try get the job and then they learn in real time while working on the tasks and can cause major issues for business. There are few parameters that you can take in to account before hiring virtual assistant so that you get the best skilled person to manage your tasks

  1. Ask for their resume to evaluate their qualification and skills
  2. Do an initial interview and ask questions relevant to your tasks
  3. Ask for a trial period with a trial task before hiring virtual assistant
  4. For personal virtual assistant ask company to sign NDA

Virtual assistance services are best because you got same skill set with low price, different companies offer different rates based on their location, branding and different packages, normally virtual assistant companies have different packages to select from, like 10 hours per month, 20 hours per months to 160 hours per month which is full dedicated resource, as these number of hours increases cost start to decrease. For a fully dedicated resource a good virtual assistant company will charge around $8/hour to $15/hour depends on the skills level you are looking for.

Here is a cost and time chart that you can review to know that how much good a virtual assistant company would charge for virtual assistants

Plan 1 – 10 hours/month will cost around $200/Month
Plan 2 – 20 Hours/Month will cost around $500/Month
Plan 3 – 40 hours/Month will cost $600/Month
Plan 4 – 80 hours/Month will cost around $960/Month
Plan 5 – 160 hours/Month will cost around $1600/Month

These are general rates you can negotiate with companies to see what best prices they can offer. But these guidelines in this article gives you insights on the point you need to consider while hiring virtual assistant

Kaya Systems Virtual Assistant Services

Kaya Systems Inc is actively providing virtual assistant services from last 11 years and have worked on 1000’s of business processes which includes recruitment processes outsourcing, transcription services, data mining and scraping, business research, graphic design, website design and development, you can contact Kaya systems Inc. anytime if you are looking for to hire a virtual assistant which can work parallel with you to achieve your goals.

What are the benefits of hiring a Virtual assistant?

Monday, May 21st, 2018

Before we go into the benefits for hiring a Virtual assistant we should know what this term Virtual Assistant actually means. This term Virtual assistant actually describes a person who is self employed and is available to provide different professional facilities including administrative, creative or technical assistance from an office.

Here we will discuss some points considering the benefits of the Virtual assistant:

  • In case you want a place where you can employ people for your work, Virtual assistants are self employed and they have their own office and you are free from paying any office overhead.
  • You want your people to stay busy. In such cases your hired virtual assistant will do this task for you in different hours but not compulsory to provide you this service full time.
  • A virtual assistant is always affordable then a routine employee who may be not in your budget and can affect the budget necessary for your growth.
  • There may be some task in which you do not want to consume your energy, your virtual assistant can do this so it will save your time and energy and in an economical way your task will be done in the best way.
  • If you are a businessman and you want to expand your business or you want to add up any task but you are not capable to do that your virtual assistant will do it for and it is the headache of your virtual assistant to provide you the service, you should be only concerned that it should be done in the best way.
  • While running a business you have two types of tasks one, which is priority and the other which are less important but they should be seen properly as they can affect your work, in such cases it is best to hire a virtual assistant to do your minor task at affordable charges and you can focus on your more important task.

With the upcoming technology, the concept of virtual assistant is increasing day by day and in almost every field of life whether its education, medical or finance. There are a number of companies who are providing affordable virtual assistant services in their best possible way and with full sincerity to give you the best. Common services provided by virtual assistants include facility of promotion, call center, medical insurances, document preparations, website making, software development and so on.

For more details and services you can visit Kaya Systems (www.kayasystems.com)

Search Engine Optimization Services at Kaya Systems

Monday, January 8th, 2018

Search Engine Optimization is a strategy that is designed to promote your business online. Just like the best of the books can lie on the bookshelves of famous bookstores and become a victim of dust and worms year after year, a good website offering the most quality stuff, if not marketed and optimized in the right way, can become a victim of total neglect. We, at Kaya Systems are here to make sure that this does not happen to your business!Search Engine Optimization is a strategy that is designed to promote your business online.Just like the best of the books can lie on the bookshelves of famous bookstores and become a victim of dust and worms year after year, a good website offering the most quality stuff, if not marketed and optimized in the right way, can become a victim of total neglect. We, at Kaya Systems are here to make sure that this does not happen to your business!

With the help of our dedicated team of professionals we guarantee large traffic, high ranking and visibility of your website over the Internet. Whether your online business is international or local, we offer both global and geo based SEO. Through proven SEO strategies our goal is to achieve initial and long-term benefits that include:

Short Term SEO Goals

  • Top Search Ranking
  • Visibility & Exposure
  • High Traffic & Minimum Bounce Rate
  • Domain Authority & Credibility
  • Link Popularity

Long Term SEO Goals

  • Loyal Customers
  • Brand Awareness
  • Sales & Conversions
  • Business Growth

Art of Copywriting isn’t easy to master – however, we at Kaya Systems provide you with concise and clear content that delivers your message through the selection of right words through SEO services. Through unique copywriting techniques, we make sure that the content written on your website grabs the attention of your visitors, stimulates their interest and develops their trust, thus converting them into paying customers. Keeping in mind your clientage, through our creative writing we convert your thoughts into words that sell. Our copywriting services include:

  • Onsite SEO Copywriting
  • Press Release Writing
  • Email Copywriting
  • Newsletters
  • Product Descriptions
  • E-Books
  • Online Brochures & Ads
  • Case Study
  • Slogan Writing
  • Editing & Proofreading

To make sure your website does not drown in the flood of websites over the Internet, you will have to present your product to your customers in the best possible way. However, you needn’t worry about it; leave it to our team of creative copywriters who will narrow your targeted traffic to produce higher sales conversion rates.

Onsite SEO Copywriting

Our services include unique article & blog writing, site content and banner writing. Through our unique selection of content, we will make sure that each dollar you spend on your business pays back.

Press Release Writing

Press Release Writing got some awesome news about your business that you want your new and old customers to know? Various editors and readers will share a good story over the Internet across the globe, hence promoting your business.

Email Copywriting

Through our professional email copywriting service we can build profit for your business by captivating your customers’ attention through convincing emails.

Newsletters

Through newsletters, you can keep the attention of your existing and new customers towards your business. If the newsletter has interesting and useful information, it can produce potential customers out of readers.

Product Descriptions

Do you want catchy descriptions for your products that will grab the attention of the reader and turn them into customers? We will provide you with them.

E-Books

Nothing can build the trust of your customer better than an e-book. Through our professionally written e-books you can promote your business and build brand loyalty in not time.

Online Brochures & Ads

If you receive a brochure or see an ad on television, either it will attract your attention right away or you will ignore it altogether. Brochure and Ad writing is an art of the selection of right words.

Case Study

Among the most effective ways of promoting your product and gaining the readers trust, one of the best is through a well-written case study. Try our team with that, and we will provide you with the most effective case studies.

Slogan Writing

Wish to say it all in a few words? Let our copywriters write creative and catchy slogans for your business that will promote your business and let your customers know you’re worth it!

Editing & Proofreading

Wish to revamp the content on your page? We can do that for you. Don’t want little mistakes and errors to waver off your visitor’s interest? Our expert editors and proofreaders can assist you.

Virtual Personal Assistant – Your Business Success Ladder

Friday, October 17th, 2014

Hiring a helping hand or virtual assistant for your business is a very serious task. There are many things to consider when hiring an assistant in your business but the main issue to consider is the amount you will be paying for his services. One human being cannot handle all the tasks on his own and as the business needs many areas to be focused upon, there is no other option than to hire an assistant. Today, we have a new and more appropriate breed of assistants for every kind of business known as the virtual personal assistant who is no less than any assistant who works in your office.

This assistant works for your business just like any normal assistant would do, but he never comes to your office. The VPA works from a remote location which can be anywhere in the world. Both of you are connected via the internet and as you delegate the tasks to him, he completes them and sends them to you through the internet. As it has become too difficult to hire employees especially for the businesses that are crunched financially, these VA’s have become their best aides. As they work from their own remote locations, you do not have to worry about supplying them with the amenities that would have been necessary to provide to an employee in your office.

Hiring a Virtual Assistant is cost effective in many ways and best of all, you don’t have to pay the taxes on the salary that you give him. When you switch to an online employee, you get the benefit to hire your employee from any part of the world. It works great for the people who need his assistant to be working in the off duty hours. Now consider you operate a business online whose customers are mainly active during the time when you have night in your region. There must be a representative who would be present in those odd times. Your virtual personal assistant can be hired from a region where it is day and he would be happily available to work those hours.

There are endless opportunities with an online employee. You can hand him multiple tasks without any trouble and have them all done and ready in your inbox as you come to office the next day. Now your worries of having to bear the expenses of an additional employee in your office are over. Just pay him his salary and you can easily concentrate about taking your business to greater heights.

Keywords:Virtual Assistants, Virtual Assistant Service, Virtual Assistant Companies, Hire Virtual Assistant, Personal Virtual Assistant,

What Suits Your Business Needs?

Wednesday, October 15th, 2014

Is it accurate to say that you are a little entrepreneur who is becoming weary of the endless rundown of work consistently? It is safe to say that you are feeling weighed around the lengthy paper work; get ready presentations and information nourishing after you come back from a boisterous day? You require not search for some other choices to make your work less difficult however get virtual assistant services. By enlisting you VA you would streamline your work, as well as not damage your benefits by paying a customary compensation.

A VA is an individual who is committed to offer administrational administrations to his customer while working from a remote area. He doesn’t stroll in the workplace of his business nor does he utilize any of his utilities. He is either an individual working from his home or a private office outfitted with all the essential devices to assistant in his work, for example, a dependable web association, scanner, fax and a printer. It is dependent upon his yearning in the event that he takes a shot at a smart phone or a massive PC.

In different cases there are virtual colleague administrations suppliers which are created business locales having a group of experts who are going by a group pioneer. They are allocated to a customer’s work focused around their ability and their characteristic capability to comprehend work. The business locales are kept up like whatever other business office and they are enlisted organizations.

Freelance or Virtual Assistant Services
When you have chosen to outsource your work to minimize the trouble on yourself, you have to choose who will be doing your work. There are upsides and downsides while working with a specialist and a business that is giving administrations of virtual assistant services. A few truths about the both are as beneath which can without much of a stretch help you decide.

Freelance Worker

  • A person who is not connected with an organization. He gets his customers on his own, deals with them all alone and works alone.
  • Work deferrals can happen because of sickness or individual responsibilities. Since he is a person who chips away at his own, his nonappearance would stop customer’s work.
  • Has an ostensible charge which is sufficient to deal with his needs.

Virtual Assistant Services (Business)

  • Properly oversaw, run by a group.
  • Can effortlessly repay work without a representative by dispensing another person to finish the employment.
  • Has a higher charge than a freelance service provider due to its team.

You Choose Who You Hire

Friday, October 10th, 2014

Business owners once in a while have enough time to use their day apathetically. On the off chance that they truly do have sufficient energy to use it without doing anything, then they are not so much businesspeople. It doesn’t generally make a difference on the off chance that you are the holder of a billion dollar venture or you have a little business with a little office in a reasonable building lodging many different work places. When you are doing a business, you can make certain that you are winning a benefit on your arrangements; however the size of benefits can be variable.

Types of Assistants
It ought to never be overlooked that a business owner likewise has an individual life which ought not to be regardless irritated. That is the reason he needs a colleague in the workplace when work begins to develop. At the point when enlisting an associate there are essentially two choices now. 10 years or something like that prior the decision was one and only however on account of the progression in innovation the decision has been grown to two. The primary decision is to contract the partner who will stroll in the workplace day by day and report to you, much the same as we see all over the place in the vast majority of the business locales. The second decision is to contract a virtual administrative assistant who won’t be coming in your office ever yet will do likewise errands as the physical assistant while working from a remote area.

Learn Who to Choose
Presently that you are intrigued to contract an aide for your business, you have to settle on a decision which one suits your needs in the most ideal way. On the off chance that you are intrigued to have your work done in the least expensive technique; then a physical assistant does not suit you in any as a result of the accompanying reasons.

  • At the office, your employee needs an individual space in your office and in the event that you have a little one now, then you have to lease a greater one to suit both of you in addition to your guests.
  • You will require more web transmission capacity, more lights pay more power bills; pay more phone bills and a great deal all the more on different utilities.
  • You will need to pay compensation furthermore permit him paid leaves, pay assess on his pay furthermore recompense him rewards and a raise according to work laws.

Summing everything up, you will be expanding your costs despite the fact that you employed him to help you in your business. Presently consider a virtual administrative assistant.

  • No need to change anything in your office. Give it a chance to be the way it as of now is.
  • No need to stress over the web or whatever other charges, the VA will pay them all alone in light of the fact that he doesn’t impart his work environment to you.
  • Pay him a month to month expense and simply that.

The colossal distinction in your funding is clear by the focuses said above. Presently it is dependent upon you to choose what suits you.

Virtual Office Assistant – Economical and Productive Business Assistant

Friday, October 3rd, 2014

In the event that you are running a business at this moment, it implies that you are likewise squandering some measure of your cash some place. It doesn’t imply that you are flushing it away, however all things considered; you are squandering some cash on unnecessary mediums. You have subscribed to numerous information arranges that don’t facilitate your errand yet aggregates them for you to handle when you return from the field. These mediums are you voice-mail, inbox and different offices that claim to give you profits yet actually, you get busier in light of them.

As opposed to paying to the organizations that give you arranges however don’t help you in facilitating your errands; you ought to decide on a virtual office assistant. You require a human to take care of your office in your nonappearance as opposed to machines. With the assistance of machines you would have the capacity to gather information, however in the wake of listening to all the messages on your machine and afterward following up on them, you would be basically multiplying your assignments. In any case with the assistance of a colleague to take care of your office when you are out in the field, you would not need to work over all the telephone calls and messages. At the same time you would get a cleared report of every last one of errands done in addition to you would be given a calendar of all the vital gatherings you have to make the following day.

The contribution of a colleague would facilitate your work and you can without much of a stretch get more of a chance for your individual life in the wake of finishing your regular errands. Some individuals are incredulous about enlisting an individual online to do their office meets expectations. They expect that their information is not sheltered with an individual who lives up to expectations remotely. It ought to be elucidated that such suppositions are not right and there were a few cases in the past excited suspicion, yet today there is no such thing as information robbery by your remote assistant.

The virtual office assistant today gives complete customer fulfillment and information security. Your information is as secure and as organized as a colleague would do inside your office. For individuals who are excessively worried about their information protection, there are numerous online information imparting sites and programming projects that will scramble your information while exchanging so that no other individual would have the capacity to translate them or read anything from them.

Cut Down On Office Expenses the Right Way

Wednesday, October 1st, 2014

Every task becomes better and profitable when it is done by a professional. A beginner would take more time to comprehend the way of it, and would not comprehend the strategy how to prioritize the errands. By one means or another he would finish the errand, yet the time and exertions used on it would be significantly more than should be expected. In your endeavor to spare cash, you would wind up using a great deal more than was needed, in addition, the results wouldn’t be acceptable and there would dependably be opportunity to get better.

These are the cases that are confronted by executives when they choose to contract a colleague surprisingly. The enlisting of an associate is not as simple as it appears. You need to make complete plans from apportioning his space to, furniture, stationery, pay, charges, restorative profits and paid takes off. All things considered, you wind up paying more than what you really requested at the end of every year. That is the reason more individuals are exchanging to contract an online virtual assistant instead of utilize a physical one inside their office premises. Besides on the off chance that you have you office inside your home, it would be significantly harder to make an enlisting on the grounds that an outcast would matter with your protection.

The greatest sympathy toward a little business is cutting on costs. At the point when an aide is contracted to invest time at the workplace, the costs are reproduced. Most importantly, web with a more noteworthy data transfer capacity is obliged to handle the undertakings of two or more machines. This would expand the month to month bill of the web you as of now pay. Next in the line is the power bill. As you go outside to meet a customer, you can without much of a stretch turn off the lights of your office to spare power, yet when you have an individual sitting inside; you will need to keep the lights on and the ventilation system running as well. Coincidentally you are expanding your month to month power utilization and are paying for that as well.

Anyway when you have an online virtual collaborator, you are exempted of all these overhead charges. All you need to pay is a strong sum as charges and the costs for everything from office space to every day glasses of espresso are to be overseen by the online virtual assistant. Over the long haul, contracting a remote aide or a group of collaborators is the best solution for sparing by a little business.