Posts Tagged ‘virtual assistant services’

Virtual Assistants

Wednesday, March 6th, 2019

Virtual assistants are skilled people who sell their skills online to companies without physically available there. From simple data entry work to complex business analysis and implementation of complex business processes. virtual assistants are actively providing this wide range of services. Some the core services that virtual assistant companies are providing includes

  1. Data Entry
  2. Research and Analysis
  3. Data Mining and Modeling
  4. Emails and Phone Management
  5. Transcription Services
  6. Back Office Support
  7. Online Event Management
  8. And many more

Hiring a virtual assistant is very wise approach but most importantly hiring correct virtual assistants with required skill set is more important, some people who are individually working as virtual assistant have specific skill sets but when they are asked to work on a domain they are not expert they try get the job and then they learn in real time while working on the tasks and can cause major issues for business. There are few parameters that you can take in to account before hiring virtual assistant so that you get the best skilled person to manage your tasks

  1. Ask for their resume to evaluate their qualification and skills
  2. Do an initial interview and ask questions relevant to your tasks
  3. Ask for a trial period with a trial task before hiring virtual assistant
  4. For personal virtual assistant ask company to sign NDA

Virtual assistance services are best because you got same skill set with low price, different companies offer different rates based on their location, branding and different packages, normally virtual assistant companies have different packages to select from, like 10 hours per month, 20 hours per months to 160 hours per month which is full dedicated resource, as these number of hours increases cost start to decrease. For a fully dedicated resource a good virtual assistant company will charge around $8/hour to $15/hour depends on the skills level you are looking for.

Here is a cost and time chart that you can review to know that how much good a virtual assistant company would charge for virtual assistants

Plan 1 – 10 hours/month will cost around $200/Month
Plan 2 – 20 Hours/Month will cost around $500/Month
Plan 3 – 40 hours/Month will cost $600/Month
Plan 4 – 80 hours/Month will cost around $960/Month
Plan 5 – 160 hours/Month will cost around $1600/Month

These are general rates you can negotiate with companies to see what best prices they can offer. But these guidelines in this article gives you insights on the point you need to consider while hiring virtual assistant

Kaya Systems Virtual Assistant Services

Kaya Systems Inc is actively providing virtual assistant services from last 11 years and have worked on 1000’s of business processes which includes recruitment processes outsourcing, transcription services, data mining and scraping, business research, graphic design, website design and development, you can contact kaya systems Inc. anytime if you are looking for to hire a virtual assistant which can work parallel with you to achieve your goals.

When A Business Owner Should Hire Virtual Assistant

Friday, March 1st, 2019

Hiring a virtual assistant for businesses process outsourcing is an excellent step in many ways, you don’t need to buy a physical office, you don’t need stationary, laptops, internet connections, and on top of everything by hiring a virtual assistant you can utilize virtual assistants services only for the tasks you don’t have time for and can pay only for the hours utilized by virtual assistants to complete that task, and then these virtual assistants cost much low as compare to hire an employee within company.

Beside these benefits, question rises that when is a good time to hire a virtual assistant?

In today’s online business grown rate, business owners who wants to run their business online, they immediately need several type of services for their business to run online, first of all they will need a designer and a developer to design and develop his online ecommerce website, or even before this he might need to get a marketing research done to know scope of his business on the internet and he will need assistant and he will go find some virtual assistant companies online who have virtual assistants with marketing research experience for launching products online and they can conduct this research for business owners. so even a new business who is going online will immediate needs virtual assistant services

But, we have seen some of the companies still prefer to hire in-house employees instead of outsourcing their processes and there can be many reasons, like in Scandinavian countries like Norway and Sweden you can’t transmit your company’s data outside your country, even a business owner can’t use hosting outside their country to host a website and hiring a virtual assistant is totally out of question, but we will focus on the business who can outsource their processes, for a medium size company good time to hire a virtual assistant company is, when they have their development team generating good business and non-dynamic tasks like data entry in bookkeeping, data mining, data scrapping, customers support, website maintenance, and many other static tasks should be outsourced to these virtual assistant companies immediately, because it will not only cost them cheap in terms of per hour rate, but setup cost and regular office expenses will be zero that will require to maintain in-house employees.

Many companies, have adopted this practice as a way to increase their profit margins by reducing these office expenses and by hiring low per hour cost virtual assistants. Next question that usually comes in mind that which companies is best at providing virtual assistant services, there are several parameters to identify the best company. You can go to https://www.spyfu.com and can search for that company. It will show you their domain’s age, that for how many years this company is in business, more years means the management of the company have more experience in this industry and also you can ask them to send your virtual assistant CV for your review, and a good virtual assistant service providing company must have Master degree holder virtual Assistant with at least 2 years of experience as virtual assistant.

You can also Visit Kaya Systems Virtual Assistants Services page to know more about different services offered by virtual assistant companies

Virtual Personal Assistant – Your Business Success Ladder

Friday, October 17th, 2014

Hiring a helping hand for your business is a very serious task. There are many things to consider when hiring an assistant in your business but the main issue to consider is the amount you will be paying for his services. One human being cannot handle all the tasks on his own and as the business needs many areas to be focused upon, there is no other option than to hire an assistant. Today, we have a new and more appropriate breed of assistants for every kind of business known as the virtual personal assistant who is no less than any assistant who works in your office.

This assistant works for your business just like any normal assistant would do, but he never comes to your office. The VPA works from a remote location which can be anywhere in the world. Both of you are connected via the internet and as you delegate the tasks to him, he completes them and sends them to you through the internet. As it has become too difficult to hire employees especially for the businesses that are crunched financially, these VA’s have become their best aides. As they work from their own remote locations, you do not have to worry about supplying them with the amenities that would have been necessary to provide to an employee in your office.

Hiring a VA is cost effective in many ways and best of all, you don’t have to pay the taxes on the salary that you give him. When you switch to an online employee, you get the benefit to hire your employee from any part of the world. It works great for the people who need his assistant to be working in the off duty hours. Now consider you operate a business online whose customers are mainly active during the time when you have night in your region. There must be a representative who would be present in those odd times. Your virtual personal assistant can be hired from a region where it is day and he would be happily available to work those hours.

There are endless opportunities with an online employee. You can hand him multiple tasks without any trouble and have them all done and ready in your inbox as you come to office the next day. Now your worries of having to bear the expenses of an additional employee in your office are over. Just pay him his salary and you can easily concentrate about taking your business to greater heights.

Keywords:Virtual Assistants, Virtual Assistant Service, Virtual Assistant Companies, Hire Virtual Assistant, Personal Virtual Assistant,

What Suits Your Business Needs?

Wednesday, October 15th, 2014

Is it accurate to say that you are a little entrepreneur who is becoming weary of the endless rundown of work consistently? It is safe to say that you are feeling weighed around the lengthy paper work; get ready presentations and information nourishing after you come back from a boisterous day? You require not search for some other choices to make your work less difficult however get virtual assistant services. By enlisting you VA you would streamline your work, as well as not damage your benefits by paying a customary compensation.

A VA is an individual who is committed to offer administrational administrations to his customer while working from a remote area. He doesn’t stroll in the workplace of his business nor does he utilize any of his utilities. He is either an individual working from his home or a private office outfitted with all the essential devices to assistant in his work, for example, a dependable web association, scanner, fax and a printer. It is dependent upon his yearning in the event that he takes a shot at a smart phone or a massive PC.

In different cases there are virtual colleague administrations suppliers which are created business locales having a group of experts who are going by a group pioneer. They are allocated to a customer’s work focused around their ability and their characteristic capability to comprehend work. The business locales are kept up like whatever other business office and they are enlisted organizations.

Freelance or Virtual Assistant Services
When you have chosen to outsource your work to minimize the trouble on yourself, you have to choose who will be doing your work. There are upsides and downsides while working with a specialist and a business that is giving administrations of virtual assistant services. A few truths about the both are as beneath which can without much of a stretch help you decide.

Freelance Worker

  • A person who is not connected with an organization. He gets his customers on his own, deals with them all alone and works alone.
  • Work deferrals can happen because of sickness or individual responsibilities. Since he is a person who chips away at his own, his nonappearance would stop customer’s work.
  • Has an ostensible charge which is sufficient to deal with his needs.

Virtual Assistant Services (Business)

  • Properly oversaw, run by a group.
  • Can effortlessly repay work without a representative by dispensing another person to finish the employment.
  • Has a higher charge than a freelance service provider due to its team.

You Choose Who You Hire

Friday, October 10th, 2014

Business owners once in a while have enough time to use their day apathetically. On the off chance that they truly do have sufficient energy to use it without doing anything, then they are not so much businesspeople. It doesn’t generally make a difference on the off chance that you are the holder of a billion dollar venture or you have a little business with a little office in a reasonable building lodging many different work places. When you are doing a business, you can make certain that you are winning a benefit on your arrangements; however the size of benefits can be variable.

Types of Assistants
It ought to never be overlooked that a business owner likewise has an individual life which ought not to be regardless irritated. That is the reason he needs a colleague in the workplace when work begins to develop. At the point when enlisting an associate there are essentially two choices now. 10 years or something like that prior the decision was one and only however on account of the progression in innovation the decision has been grown to two. The primary decision is to contract the partner who will stroll in the workplace day by day and report to you, much the same as we see all over the place in the vast majority of the business locales. The second decision is to contract a virtual administrative assistant who won’t be coming in your office ever yet will do likewise errands as the physical assistant while working from a remote area.

Learn Who to Choose
Presently that you are intrigued to contract an aide for your business, you have to settle on a decision which one suits your needs in the most ideal way. On the off chance that you are intrigued to have your work done in the least expensive technique; then a physical assistant does not suit you in any as a result of the accompanying reasons.

  • At the office, your employee needs an individual space in your office and in the event that you have a little one now, then you have to lease a greater one to suit both of you in addition to your guests.
  • You will require more web transmission capacity, more lights pay more power bills; pay more phone bills and a great deal all the more on different utilities.
  • You will need to pay compensation furthermore permit him paid leaves, pay assess on his pay furthermore recompense him rewards and a raise according to work laws.

Summing everything up, you will be expanding your costs despite the fact that you employed him to help you in your business. Presently consider a virtual administrative assistant.

  • No need to change anything in your office. Give it a chance to be the way it as of now is.
  • No need to stress over the web or whatever other charges, the VA will pay them all alone in light of the fact that he doesn’t impart his work environment to you.
  • Pay him a month to month expense and simply that.

The colossal distinction in your funding is clear by the focuses said above. Presently it is dependent upon you to choose what suits you.

Virtual Office Assistant – Economical and Productive Business Assistant

Friday, October 3rd, 2014

In the event that you are running a business at this moment, it implies that you are likewise squandering some measure of your cash some place. It doesn’t imply that you are flushing it away, however all things considered; you are squandering some cash on unnecessary mediums. You have subscribed to numerous information arranges that don’t facilitate your errand yet aggregates them for you to handle when you return from the field. These mediums are you voice-mail, inbox and different offices that claim to give you profits yet actually, you get busier in light of them.

As opposed to paying to the organizations that give you arranges however don’t help you in facilitating your errands; you ought to decide on a virtual office assistant. You require a human to take care of your office in your nonappearance as opposed to machines. With the assistance of machines you would have the capacity to gather information, however in the wake of listening to all the messages on your machine and afterward following up on them, you would be basically multiplying your assignments. In any case with the assistance of a colleague to take care of your office when you are out in the field, you would not need to work over all the telephone calls and messages. At the same time you would get a cleared report of every last one of errands done in addition to you would be given a calendar of all the vital gatherings you have to make the following day.

The contribution of a colleague would facilitate your work and you can without much of a stretch get more of a chance for your individual life in the wake of finishing your regular errands. Some individuals are incredulous about enlisting an individual online to do their office meets expectations. They expect that their information is not sheltered with an individual who lives up to expectations remotely. It ought to be elucidated that such suppositions are not right and there were a few cases in the past excited suspicion, yet today there is no such thing as information robbery by your remote assistant.

The virtual office assistant today gives complete customer fulfillment and information security. Your information is as secure and as organized as a colleague would do inside your office. For individuals who are excessively worried about their information protection, there are numerous online information imparting sites and programming projects that will scramble your information while exchanging so that no other individual would have the capacity to translate them or read anything from them.

Cut Down On Office Expenses the Right Way

Wednesday, October 1st, 2014

Every task becomes better and profitable when it is done by a professional. A beginner would take more time to comprehend the way of it, and would not comprehend the strategy how to prioritize the errands. By one means or another he would finish the errand, yet the time and exertions used on it would be significantly more than should be expected. In your endeavor to spare cash, you would wind up using a great deal more than was needed, in addition, the results wouldn’t be acceptable and there would dependably be opportunity to get better.

These are the cases that are confronted by executives when they choose to contract a colleague surprisingly. The enlisting of an associate is not as simple as it appears. You need to make complete plans from apportioning his space to, furniture, stationery, pay, charges, restorative profits and paid takes off. All things considered, you wind up paying more than what you really requested at the end of every year. That is the reason more individuals are exchanging to contract an online virtual assistant instead of utilize a physical one inside their office premises. Besides on the off chance that you have you office inside your home, it would be significantly harder to make an enlisting on the grounds that an outcast would matter with your protection.

The greatest sympathy toward a little business is cutting on costs. At the point when an aide is contracted to invest time at the workplace, the costs are reproduced. Most importantly, web with a more noteworthy data transfer capacity is obliged to handle the undertakings of two or more machines. This would expand the month to month bill of the web you as of now pay. Next in the line is the power bill. As you go outside to meet a customer, you can without much of a stretch turn off the lights of your office to spare power, yet when you have an individual sitting inside; you will need to keep the lights on and the ventilation system running as well. Coincidentally you are expanding your month to month power utilization and are paying for that as well.

Anyway when you have an online virtual collaborator, you are exempted of all these overhead charges. All you need to pay is a strong sum as charges and the costs for everything from office space to every day glasses of espresso are to be overseen by the online virtual assistant. Over the long haul, contracting a remote aide or a group of collaborators is the best solution for sparing by a little business.

VA Gives You Free Evenings

Thursday, September 25th, 2014

Dealing with a little business could be more requesting than one can envision. While there is not a tremendous group accessible to disperse undertakings, the entrepreneur himself needs to oversee everything all alone. He is a full time worker who goes about the gatherings in the day and after that works like an information passage administrator during the evening. This chaotic normal for each day of the year seldom leaves time to do else other possibilities, particularly give enough time to family and companions.

Man is a social creature and he needs companions and a social loop to keep his psyche new. Yet when working like a donkey, these basic attractions of life are essentially wiped out. It is a certainty that when the business is in the developing stages it needs more cash than it would oblige when built. Yet it wouldn’t damage to have a virtual personal assistant on the grounds that it wouldn’t be gouging the pocket or burning up all available resources.

Contracting a partner online is more simple and moderate than individuals might suspect. You get a break from the rushed life and still have each work done in the right way at the correct time. Having a collaborator would provide for you the option to use the nights unwinding without agonizing over cash matters. Your authority work would be carried out while you delight in and party with your loved ones. It is not an amaze that the majority of the effective little entrepreneurs as of now have enlisted virtual assistants. On the off chance that you haven’t attempted to hire one yet, you need to shed off that fear and hire a virtual personal assistant to see the dramatic change in your business and personal life.

The typical normal of a little entrepreneur is unsurprising. He pursues customers amid the day, and when the working hours are over, he sits before the machine and begins making arrangements for the following day. It is justifiable that he himself must be available on gatherings, yet the work he does on a machine is possible by anybody. Furthermore by anybody it basically implies that it might be effectively done by an online VA.

The methodology is basic. Send all the information to your partner by means of email and clarify how it needs to be organized. Let him know the time at which you have to have it conveyed again to you. Guide him about the exploration you require alongside the finished work. You colleague would do it for you at a little expense which is effectively reasonable. Accomplish the work and spare yourself from the unnecessary endeavors and use the nighttime’s for better than squandering them before a PC.

3 Easy Steps to Find Your Next Virtual Personal Assistant

Wednesday, September 24th, 2014

The term virtual collaborator is gotten to be more normal in the business world with each one passing day. Organizations that have utilized it once appear to get dependent on it and as opposed to making it simply an analysis, they are extending their system of virtual partners. To give this term a particular significance it is likewise broadly prominent as the virtual personal assistant. This term makes it clearer about what a VA truly does. Entrepreneurs, who have now heard or perused about their helpfulness, are enticed to take a stab at procuring one, however shockingly the vast majority of them are uninformed of how to approach them. On the other hand essentially, they fail to offer the right data to get associated with a VA. Here are some ensured to work stages where anybody can discover the VA they need.

Web indexes
Our greatest wellspring of data today is the web indexes. You don’t know which site contains the precise data you look for. Don’t sweat yourself to this unending undertaking and just let the web crawlers do it for you. Bing and Google are right now the most prominently utilized web indexes and I’m certain everybody knows at this point how to place an inquiry in them. Essentially sort in the words virtual authoritative right hand and you will get huge amounts of sites that offer the administrations.

Independent Portals
There are heaps of entryways that offer the administrations to unite experts and customers on the web. Individuals from everywhere throughout the world (customers) go to these entryways and spot their occupations alongside their prerequisites. Experts who meet the prerequisites offer on these employments expressing their hourly accuses along of a presentation of their experience. The customer then audits all of them and chooses the competitors of his decision.

There is a get to the online stages which the customers ought to know. The primary thing is that, these gateways charge an expense when the transaction happens, so the customer winds up paying some more than is really concurred in the middle of him and the virtual personal assistant. The second thing is that, a ton of insignificant individuals additionally apply to the employment you post. This implies that you need to channel out a considerable measure of wreckage before you can discover the ideal match.

Referrals
This is likely the first thing anybody does. On the off chance that your companion has ever contracted a virtual colleague in the recent past, he likely knows which one is the best. Inquire as to whether he can direct you to one. Having a referral makes your assignment simple and you additionally will have a certification of the nature of work you get. Be that as it may on the off chance that you are the first in your group, then attempt both choices recorded previously.

Are You Ready For Virtual Assistant Services

Tuesday, September 23rd, 2014

You can never have enough workforce for your business, especially when they don’t you charge a fortune for their services. Yep, you can get affordable professionals for your business and the plus point about them is that they don’t even need your office to work. Yes, we are talking about the virtual assistant services that are available abundantly today and any business can benefit from it. You don’t need to be a fortune 5000 company to get the services; on the other hand, you don’t need them at all if you are really that great because you can hire an army of workers without a sweat.

These services are best for small and midsized businesses because when you need a team to work for you but do not have enough dough to hand all of them their monthly salaries, why not hire a team who can work at the price of one? Virtual assistants are available to work from every corner of the planet and if you want to hire a team, you’ll first have to consider these questions.

How many people do you require for your business?
This is a good question to ask yourself because unless you know the people you would be requiring to have your tasks done, you’ll either be paying more than the required money or you’ll be lagging behind in work. Hence you first need to know how many people are fit to work on your project.

How much are you willing to spend?
Your budget is the most important thing. Although virtual assistants charge a lot less than the regular office assistant, but they still are not available for the price of peanuts. Now if you want to hire a good team, you’ll have to spend a bit more. So be ready to see all the package plans before jumping to just one and then asking for changes.

Are you easy to work with virtual assistants?
To get virtual assistant services you’ll need to be comfortable to work with VA’s. This means that you should know how to use the internet, share files, collaborate, and chat using the internet tools such as Skype. Unless you are comfortable with these, you can never be a good boss for your VA and there will always be a misunderstanding between both of you. You don’t need to be a tech savvy person, but you sure need to understand the technology well enough.