Archive for the ‘virtual assistant tim ferriss’ Category

What Are the Duties of a Real Estate Assistant?

Wednesday, December 21st, 2022

It is not a denying fact that the financial potential and burdens in the real estate industry keeps agents and brokers extremely busy. The duties of a realtor include pursuing and closing deals but if you want to get your business to the next level, you’ll need someone’s assistance. There is where you might feel the need of a real estate virtual assistant. You can manage all of your projects and tasks easily by having the real estate support services of an assistant.

What is a Real Estate Assistant?

On average, virtual assistants can help their company to save up to 78 percent of normal labor costs. A real estate assistant (also known as a real estate VA) is a remote employee that helps agents and brokers with clerical and administrative tasks.

Generally a virtual real estate assistant has been assigned with the responsibilities such as client acquisition, appointment setting, research, and presentation creation. You can expand your business more efficiently with the help of these virtual assistants, without sacrificing quality and satisfaction of the buyers.

Top 5 Duties of a Real Estate Assistant

The primary duties of a real estate assistant are administrative which includes assistance with paperwork, answering the phone, and setting up appointments for their brokers. A real estate virtual assistant can perform a plenty of tasks so, you must have a clear vision of what you want a real estate virtual assistant to perform for your company.

Below are the some of duties that they can perform for you:

1. Scheduling Appointments

Real estate industry has a lot of work to manage. As a realtor your calendar might be full with the appointments of various clients from diverse locations. You need to manage all the things so you don’t miss any of these appointments. But it is not a DIY job to handle all alone. In order to avoid conflicts and stay on top of your priorities, you should hire the services of a professional virtual assistant. He can assist you to schedule appointments and to keep your schedule more structured by taking messages and responding to emails.Last but not least, virtual assistants for the real estate industry will send you timely reminders and ensure you never miss a critical meeting or deadline.

2. Social Media Management

Nowadays, Social media has become a necessity for the success of any business, both online and offline. Every company must have a presence on social media to keep ahead of the competition. But, you might not have much time to spare as a realtor on social media marketing. Fortunately, VAs can help you to increase your social media presence. They will handle your social media campaigns, engage with new clients, provide marketing collateral, perform search engine optimization and write blogs for you.

Additionally, they are vitally aware of business trends. The cost of hiring a blogger, social media marketer, and SEO expert would be far more than that of hiring a real estate assistant.

3. Perform Research

It is not a new thing that your clients may have numerous questions about the services and tasks. But if you have no time to answer their basic queries, there’s a great chance that you might lose the deal. So, you should have all the necessary information to address them. An expert real estate virtual assistant can help you by providing detailed research reports. They can assist you in monitoring regional pricing and sales activity. You may, of course, do everything on your own, but an expert helper will make your life easier by giving you all the information you need at a perfect time.

4. Monthly Reporting

If you manage all of your monthly data in reports, you might save yourself from stress. You need to track all of your key performance indicators and client details. Regular reporting can help you to manage this. A real estate assistant can help you to handle your monthly reports relevant to your business. They can present all of these by using enhancing elements like images, graphs, and videos. This will ease your burden by making data analysis easier and faster.

5. Clerical Tasks

It is true that a real estate business requires much paperwork. It can be really hectic to keep track of everything such as client information, property records, and financial data. You acquire virtual assistant services for real estate business to take care of basic administrative tasks like data entry and bookkeeping. So, you may increase productivity and devote more time and focus to strategic initiatives. A professional real estate assistant has extensive experience working in the industry and he carries all skills and knowledge required to complete these tasks successfully, including a working grasp of spreadsheets.

Advantages of Hiring a Real Estate Assistant:

  • Cost Saving
  • Better Work and Balance of Life
  • Managing websites
  • Email management
  • Scheduling meetings and appointments
  • Calendar management
  • More Productivity

A real estate business is very complicated and requires a lot of patience and hard work. But, you don’t have to handle it alone when you hire someone’s support services. A real estate assistant can help you to take your business to the next level and make your life hassle-free. If you’re still confused whether to hire an assistant or not, then look at the above information because the benefits and duties of a qualified person can make a huge difference on your business and personal life.

Our Experience With Virtual Assistant Companies

Thursday, December 15th, 2022

In our article, 4 Hour Work Week we have shared one of the great working experiences with some excellent virtual assistant companies named as Kaya Systems Inc and Your Man In India. And also got in touch with Brickwork. So we thought, why not discuss it further?

First of all, let us give a brief introduction about virtual assistance and how virtual assistants are your support. So in very simple words, Virtual Assistants are a great support for a busy executive. They work as a secretary and provide administrative or clerical support. Now the other question would be how they work? Do we have to make space for them in our office? The answer is NO! Virtual assistants work remotely and handle all the administrative tasks.

Our Researching Process
I came to know about the three virtual assistant companies through Ferriss’ book. I started to make inquiries and research about Brickwork and Ymii (Your Man In India). I sent them requests for information and the answer from both companies was to be patient as there was an upsurge of inquiries.

I was curious and anxiously waiting for the email from both companies as I came to know that these companies have a great expertise and highly educated professionals in their team. They offer great and suitable resources that fit our needs. So, my expectations were at their peak. And finally I got an email from them the next morning. And guess what? My first contact was Dr. Satwik Joglekar of Brickwork…

Brickwork and Your Man In India
I had a 20 minute discussion with Dr. Satwik Joglekar and it was a brilliant experience. Although I had to face difficulty while communicating with him because my accent was not that good, I somehow managed. He has a great accent and fabulous communicating skills. The embarrassing factor was, I was asking him to repeat his words again and again because I could not understand what he was saying.

Then I got in touch with Pushpa from yourmaninindia. She sent me description services and a contract agreement as if I am agreeable to the terms and conditions and signed the agreement, I would be assigned a Virtual Assistant within 21 days. They also offered me a trial period which was really impressive. But what was the cost?

What do they charge?
Brickwork India was really impressive. WHY? Because they have expertise to handle anything. But the most important thing was my budget, which really matters. Minimum to get started working with Brickwork, I had to pay $600 a month for 30 hours of work. It was not according to the budget mentioned in Ferriss’ book.

YMII was way reasonable, because they offered a cost starting from $15 per hour but went down to $7 if I commit to 160 hours per month.

In the end, I decided to work with Kaya Systems Inc at $6.5/hr. Not because they were offering less prices, in fact their dedication impressed me very much. They were so responsible and put their time in responding and answering all my queries. They were very clear about what they can provide and what they can’t, what they are good at and what they are not suitable for.

My Very First Assignment
I found myself comfortable with Yourmaninindia and Kaya Systems.
I had to wait for a few weeks to start working with Ymii so me and Hassan from Kaya Systems Inc started doing the things. Kaya works on two steps: first one is taking all the tasks and understanding the requirements and second is transferring the work to their colleagues.

Then came to Ymii. I was really excited to work with them because they were also ready to take me as a client. I was expecting more from them than kaya. Depth of research and analysis. What makes the difference is, ymii sent me a report that took 3 hours to understand. And then Hassan emailed me some questions that I wanted him to answer. He delivered a report which was such a beauty, organized very well and objectives were very clear. It was more than I expected for just $18.

Bottom Line
For me, Kaya Systems was a real conqueror.
No doubt Yourmaninindia is still an excellent company and I made a good working relationship with them. But Kaya Systems Inc is such a dedicated company and they provide brilliant virtual assistant services at very affordable prices.

How a Virtual Assistant Eases the Burden & Improves Your Daily Operations?

Wednesday, December 7th, 2022

A virtual assistant is a remote employee who supports your business in administrative tasks that an executive assistant hardly performs. The task that a virtual assistant performs for you helps to put a business on cloud. If you want to give your business a new look and want to see it at its peak,you must hire a virtual assistant. There are different services that a virtual assistant performs. They perform team building activities,planning events and do marketing. There are so many Virtual Assistant Services like:

— Lessen Your Workload

In a company, there is so much work and activities that you perform. Virtual Assistants support back-end tasks. A Virtual Assistant manages all administrative tasks such as answering phone calls, scheduling appointments, transferring data, sending emails and traveling arrangements. When these small tasks are done, it lessens your burden from your mind.

— Efficient Management:

The support provided by Virtual Assistant gives you the benefit to focus on managing business critical activities. A virtual assistant helps you to develop skills that grow your business. Virtual Assistant uses the right tools, document processes, delegate tasks, and provide reasonable deadlines.

— Control Your Business:

Controlling a whole business is not easy. A Virtual Assistant takes supportive tasks and manages them more efficiently. Virtual Administrative Assistant has experience of management and other tasks, performs all duties like bookkeeping, computer work and other administrative tasks more efficiently.

— Improves Productivity:

Speed of your work enhances productivity of your business. As a virtual assistant performs all unnecessary tasks, you can focus on dealing with clients, finding ways to improve growth, and managing your business. Virtual team building tasks help to maintain the work life balance which encourages the other employees to work better and keep them motivated.

— Saves Time And Money:

Activities like administrative tasks are time taken and repetitive. If your company has a virtual assistant, it can make sure all your small and important tasks are done on time. Virtual Assistant gives you more time to relax, enjoy your work, make new plans and strategies for growth of business.

— Organize Plans and Schedules:

If a company has a virtual assistant to manage all administrative tasks, it solves a lot of issues. A virtual assistant takes care of all your small activities like sending and receiving emails, organizing plans for meetings, making schedules and managing your calendars. A virtual assistant is a self employed worker that performs typical tasks of any business. They give you skills like time management and organization. Virtual Assistant Companies help you to reach your goals ,boost your sales and perform many activities. They give a new look to business.

Bottom Line

Kaya Systems Inc has a team which is talented, experienced and professional in providing virtual assistant support services. We have invested our 15 years in this field and worked with many professional companies including brickwork va and virtual assistant your man in india. Our services are reasonable and competitive. Our top priority is our client, so we do not take any risk and work with a full focus. Contact Kaya Systems Inc today for further information.

Quick Tips For Improving SEO Content Writing

Wednesday, November 16th, 2022

Content writing may be a key viewpoint of any business site or web journal. Successful SEO content drives site visitors. Did you know that 90 percent of shoppers will select from the primary few pages recovered by a search engine? If you’re writing content, it is exceedingly improbable that your client is offering a one-of-a-kind product or service.

Chances are your client is one of hundreds, maybe thousands, of businesses attempting to market to a niche of audience online. To offer assistance to make them stand out it is imperative to coordinate certain basic components into your site content, blog posts, registry submission articles, and social media content. This makes it simple for search engines to discover your content and will make strides in your clients’ over all search engine positioning.

Here are the pro tips and tricks for effective SEO content writing:

1- Use Headings

Headers offer assistance Google’s web crawlers get for your blog post and the areas inside it. Think of the crawlers as perusers who are skimming your blog. They need a diagram of what your article will cover, that’s your H1. At that point your H2s, H3s, H4s break down the subtopics inside the piece. So, your subheaders ought to reflect the content within the body and include high-intent keywords. Once you utilize the correct keywords, meaning the ones your target gathering of people is utilizing, you’ve got a much higher chance of positioning on the SERP ( SEARCH ENGINE RESULT PAGE ).

2- Target Keywords

Select and choose on composing topics that can target different keywords. This will guarantee that your content can reliably drive activity through search. It’s conventional shrewdness for content to target an essential keyword. Be that as it may, numerous marketers disregard maximizing their content’s potential by counting and focusing on secondary search terms (long tails). That’s regularly sufficient to increase its capacity to pull in more natural activity in an extraordinary way. Just envision how much activity you’ll get if you’ve got handfuls of pieces of content that each rank for hundreds (if not thousands) of search queries.

3- Bold the Keywords

The exception to begin with sentences in your article or other content writing ought to incorporate the keyword expressed either within the form of an articulation or an address. Also, bold the aggregate of the keyword phrase. When Google and other search engines check or “crawl” your site, they will grant additional weight and need striking words and expressions. Google will too allow additional weight to italicized words.

4- Improve Readability

Readability contains a coordinate effect on user engagement measurements, which is one of the foremost imperative zones that Google looks into in positioning webpages these days. Within the final search positioning components overview by Moz, perusing level was recognized by a few specialists as a mid-tier ranking flag for page-level keyword-agnostic highlights. But numerous things have changed in Google’s center calculation over the past couple of years, and client encounter is playing a much greater part now.

5- Make it Evergreen

If extraordinary contents have the potential to work for you for a long time, evergreen contents don’t just happen. Indeed the most hard-hitting content goes through five stages:

  • The spike stage once you to begin with publish the article
  • Next, is the trough stage where growth gets to be sluggish
  • Followed by the growth stage as the piece picks up traction
  • Then, the plateau stage when growth starts to level out
  • Finished by the rot stage when activity begins to decrease off

Content can rot for a number of reasons, counting an increment in competition, unimportant keywords and destitute content quality. Whatever the reason, the great news is that content doesn’t have to remain in or indeed go through the rot stage.

Benefits Of Using Technology In Bookkeeping

Wednesday, October 26th, 2022

Technology has developed at an exponential rate over these years. It has a big impact on our lives. Technology has made life much easier for business owners when it comes to evaluating economic growth, measuring data, expenses, and financial information. Accounting automation is now a popular choice for many organizations and business owners because it helps in achieving the goals.

Bookkeeping is also a very effective solution to manage the business more accurately and in less time. Because technology is being used in bookkeeping to provide more refined accuracy. Following are the advantages of using technology in bookkeeping. To learn the importance of it, read this article carefully.

1- Time Saving

Time is the most valuable thing we have, and once it has passed, can never be reclaimed. By using bookkeeping resources, we can save a lot of time and effort. The major benefit of bookkeeping is its time efficiency. Because doing all the things manually would slow down the process, take a lot of time, and require more resources. Bookkeeping helps a lot when the workload is on its peak. But if you are using digital bookkeeping services, you do not have to worry about the workload in closing sessions.

2- Accuracy

Whether you have years of working experience and understanding in industry, there is a possibility of interruptions and errors. Also there are more chances of inaccuracy. Although those errors are not human-errors, they are machine based but caused by humans. A simple mistake in accounting can cause a big loss for a company. But using technology in bookkeeping can manage thousands of entries with complete accuracy in less than a minute.

3- Productivity

The time that you have saved can now be used for other important tasks. Bookkeeping solutions allow you to manage one of the most complex and important tasks, which is records and management. When you delegate one of your crucial tasks, you can perform better. This technology increases productivity because it allows you to serve more clients and streamline your business.

4- Safety File Storing

Another disadvantage of bookkeeping is the non-negligible possibility of record damage. Companies must keep records for an average of 7-10 years because there is a possibility that your files will wear out over time. However, using bookkeeping technology, you can create full backups and records without worrying about this. Information and files can also be backed up to special servers so that users can make copies of documents, files, receipts, and other information.

5- Cloud Access

Anyone who regularly uses cloud programs can compare and assess whether their life is more convenient today than it was in the days of floppy disks or even USB sticks. All important software, processes and files are now available everywhere. When you need to quickly review a document or process a check, you don’t have to worry about time, unlike before when you had to sit at your desk or hold paper files. You can now easily access the bookkeeping records from cloud servers. It is an excellent way to make your data accessible.

6- Fast Data Retrieval

Retrieving and recovering old data records can be difficult for most businesses. Your accountant is unlikely to remember essential details when it matters. Therefore, you could very well spend hours looking through numerous files for a particular item or piece of information. However, the use of technology in bookkeeping ensures that business owners have almost instant access to any information.

Utilizing technology in bookkeeping is an effective and excellent way to maximize business efficiency and accuracy. It offers more options for accessibility, security, and a simpler experience. If you’re trying to formulate a strategy to solve your own accounting problems, let Kaya Systems Inc help you. We are industry leaders who can help you get your books in order. All you have to do is contact our professionals today.

5 Ways A Virtual Assistant Can Make You More Productive

Thursday, October 20th, 2022

A virtual assistant is an employee who works from a remote location to support various business operations. Startups can use virtual assistants to assist with inbox management, social media content, online customer support, and any other task that does not require them to appear in person. Some virtual assistants specialize in a particular task or industry. There are VAs who specialize in marketing, and others who only work in the technology industry. More specialized VAs typically charge a bit more because they provide a more focused skill set. There are, however, general VAs who can handle a wide range of tasks and work with businesses in a variety of industries.

You might have visited various virtual office assistant websites? We understand, hiring perfect virtual assistant support services for your business can be a major decision but, having a helper can offload your work and make your business life so much easier, smooth, and productive. Here’s how virtual assistant systems can increase the productivity of your business:

Filter Communication –

When you have so many clients, their messages, phone calls, and emails, it does not mean that all are important and require response. Some of them just need a quick reply, not your personal attention. When you manage this all yourself, it can be overwhelming. But hiring a virtual assistant for managing your communications can be the best decision. Because they have knowledge to filter those messages that are life saver for you and really require your response.  In this way, you can only focus on the important mails instead of wasting your time on reading and responding to all of them. 

Data Organizing –

Your data is really important because it helps you make decisions in the future for your business. But too much data can be distracting when it is not organized in a proper manner. Also, collecting and organizing all the data and reports is not an easy task and requires a lot of time that you might not have. For this purpose, hiring a virtual assistant can make things easy and organized for you. They do web analytics and find all your customer data and organize it so you can gain valuable insight on what can be better for your business and quick access to the information. 

Daily Tasks –

You probably spend a lot of time on simple daily tasks for your business, leaving short time for improvement or new tasks. I’m sure I do. A virtual assistant can manage all your minor tasks that are time consuming and make you stuck constantly. When your time taking tasks are managed by someone else, that means you can focus on more important aspects of your business or productivity. Daily tasks are too important to neglect, so an assistant can assist you with them.

Bookkeeping –

If you have a lot of bookkeeping tasks to perform, Keeping track of bills, invoices to send, inbound income, and outgoing expenses can be overwhelming and require a lot of time, so these are the tasks you can delegate to a virtual assistant. Many small businesses choose to share their bookkeeping systems with virtual assistants, who can then follow up on tasks such as unpaid invoices or bills. Giving up a little control and access can have a big impact on your efficiency and productivity.

Scheduling –

Virtual assistants are an excellent way to manage your calendar because there are numerous scheduling tools available online. Tasks may include responding to meeting invitations from others, scheduling appointments with clients or customers, and assisting with event planning. You must be busy with other important things regarding your business, and do not have enough time for planning and scheduling the appointments. VAs are the best option for this.

Kaya Systems Inc has a team which is talented, experienced and professional in providing virtual assistant support services. We have invested our 15 years in this field and worked with many professional companies including brickwork va and virtual assistant ymii. Our services are reasonable and competitive. Our top priority is our client, so we do not take any risk and work with a full focus.

Top 5 benefits of hiring a Virtual Assistant

Tuesday, October 11th, 2022

Busy experts tell us, “I wish I could clone myself! I have so much to do!” Tragically, science isn’t however to the point where you’ll make another “you,” but you’ve got another choice for getting things done that doesn’t incorporate enlisting costly in-person staff: bringing on a virtual assistant. When you start your business you must be struggling with your administrative tasks. And when your business is prospering you must need extra hands to complete your tasks and run your business smoothly.

It is the right time to hire virtual assistants. You must have struggled with a lot of virtual assistant websites to know which one is the best to choose and what are its benefits. Here at Kaya Systems, our professional and talented virtual assistant consultants will help you in every task to run your business more efficiently. Here are the huge 5 benefits of hiring virtual assistants. 

—You can save tons of your time

Time is the most precious and valuable asset anyone has, and once it’s gone–it’s gone. Your business needs your core focus and when you are handling your business and administrative tasks all alone, it means you are not giving the level of focus it deserves. Having someone who can take care of your backend can be very beneficial. It will help you to save your valuable time and your administrative tasks will be done smoothly before the deadline. Our virtual assistant team will quickly soak your pain like a sponge because we work smartly on whatever tasks you assign. 

—You can expand your reach

Lead generation is an important part of business, whether you are doing it with social media, contact forms, or inbound campaigns, it is time consuming. And you do not have much time to handle it yourself. Our professional virtual assistant consultants and experts can easily manage your social media, answer all your online questions, and respond to your email queries. Stop worrying and paying a marketing firm because we are here to take your workload and provide you with the best virtual assistant services at a very affordable cost. 

—You can increase your productivity


Virtual Assistants
do your administrative tasks including data entry, managing your daily tasks, answering phone calls, and responding to the emails and other clients. These things increase your business’s productivity and let you focus on your other tasks. When you hire a visual assistant team, you have extra hands to help you throughout. Kaya Systems our skillful team will focus on the productive areas you might not be aware of, and save your precious time.

—You can scale your business

Taking a very first step towards your business expansion? Hiring a virtual assistant means scaling and growing your business. When you hire new staff and pay them, it can be more costly as compared to paying a virtual assistant group. And hiring VA can be a perfect solution. Our company provides a professional group of VAs at extremely reasonable cost. Which will help you scale your business by keeping you on budget and done your daily tasks 10 times faster. 

—You can be more flexible

Do you spend most of your time answering the phone calls, responding to the emails, and managing your inbound campaigns? What if someone else does these nonessentials things for you and you can focus on the other important tasks or of business? Your clients are located in different countries, different areas, and different time-zones and managing all of them all alone at the same time is something impossible. If you hire a new staff and teach them all new technologies and strategies it will be time taking, So why not hire a professional VA group of Kaya Systems who already know all the techniques?

Kaya Systems Inc offer great services at a great price. We take the time to understand the expectations for each task before assigning them to some random associate. We have also worked with yourmaninindia and have invested our time in coaching. Our services are best and our major goal is to make our client satisfied. For further information contact our team and they will answer all your queries. 

My 4-Hour Work Week Experiment

Friday, September 18th, 2009

My 4-Hour Work Week Experiment
By: Andrew Brown

In a recent article, I touched on Timothy Ferriss’ book The 4 Hour Work Week. While I can’t say I agreed with the practicality of all of his suggestions, I did find some of his ideas very interesting and figured I’d try some on for size. Namely, I wanted to find my very own Virtual Assistant.

Just what is a Virtual Assistant? Well, in simplest terms, they’re like a secretary – providing administrative / clerical support to a busy executive. They can do whatever any assistant can do as long as they don’t have to be physically present. So while you couldn’t have them pick up your dry cleaning, they’d be more than happy to research an upcoming presentation for you.

The Search Begins
Ferriss’ book mentions a couple resources – Brickwork, Your Man In India (YMII), & Elance to name a few. I chose a shot gun approach and made inquiries with all three. Evidently, I was not the first person follow in Mr. Ferriss’ footsteps. My initial requests for information from both Brickwork and YMII were met with requests for me to ‘please be patient due to a recent upsurge of customer inquiries.’

Elance was a different story altogether. I posted a job request and within a few hours started receiving bids on my project request.

I have to admit that I initially was biased towards Brickwork and YMII because both promised highly educated professionals in myriad areas of expertise. They also offered 800#s, 24 x 7 service, and skilled project management capabilities to source my tasks to a resource best suited for my needs.

I was drooling at the thought of being able to jot an email request at 9pm at night and then having a full report waiting for me in my inbox the next morning.

My expectation was that anyone I found on Elance would be hard pressed to match the infrastructure of one of the more established services.

But would that be the reality of the situation? Would the experiment be a success?

4 hour workweek by mr ferriss

First Contact
After about a week, I had the opportunity to speak with Dr. Satwik Joglekar of Brickwork. We had a 20 minute interview where he assessed my needs to ensure we had a good fit. I really liked Dr. Joglekar but my only concern was the difficulty we had communicating with each other. His accent was very thick and I had to keep asking him to repeat himself. This made me feel horrible.

Here’s this guy. He’s extremely well educated. He speaks multiple languages. I’m confident his IQ was 10X that of mine — I know, I know that’s probably not saying a lot. But the whole time I’m having to ask him to repeat himself because I just couldn’t make out what he was trying to say. Yeah, I guess that makes me the Ugly American expecting the world to meet my needs and communicate with me on my terms — but it is what it is and IT was painful.

That same week I was sent a description of services & contract agreement from yourmaninindia. My initial contact, Pushpa, said if I was agreeable to the terms I could sign document and I’d be assigned a VA (Virtual Assistant) within 3 weeks. That’s right — 3 weeks. I read the agreement and it was fairly benign and offered a trial period which would easily let me out of my commitment if I wasn’t happy. The documentation they provided was well thought out and I was anxious to get started, so I signed.

Elance. As I mentioned I received multiple bids within hours of me putting up my original post. Many, many were boiler plate responses but a number of them responded with intelligent & well thought out proposals. All in all, there were 14 bids which I was able to narrow down to 4-5.

So ummm what’s this going to cost?
Brickwork – assuming most of our communications would be written, I was very impressed with Brickwork. I really felt they could handle anything I could throw at them. They too had a bit of a lead time before they could assign someone to me. But I got the sense whoever it was would know their stuff. But it was going to cost me. Minimum to get started I had to be willing to pay $600 a month for 30 hours of work. Yikes. That was not the $4/hr. mentioned in Mr. Ferriss’ book.

YMII had a more reasonable entry fee. Prices started at $15 per hour but went down to $7 if I were willing to commit to 160 hours per month. I settled in on their $120 per month plan @ $12/hr.

Elance varied between $4 – $40 per hour. I had offers from US & Canadian firms which were on the high end but I did get the feeling communication skills would be worth it. In the end I settled on Kaya Systems @ $6.5/hr. I settled on them not because they were the lowest bidder, because they weren’t. I just felt they had put the most time & thought in responding to my request. They said what they were good at, what they weren’t suitable for, and they provided intelligent responses to any questions I asked.

My First Assignment
So after eliminating Brickwork just for budgetary concerns. I found myself with two VAs: Ashwin as assigned by YMII and Hassan of Kaya Systems.

I still had to wait a few weeks to get going with YMII so Hassan (Kaya Systems) & I got a head start on things.

Hassan Bokhari is actually based in Athens, Georgia. He founded the company with his brother Razi after getting his MBA in Finance & General Management at the University of Texas at Austin.

Kaya has a two step process. First, all tasks are managed by Hassan or Razi. They feel as Americans they’ll be able to quickly understand what the requirements are and set performance parameters for regular processes. The second step involves transferring the work to their colleagues in South Asia. This approach makes sense as they’re essentially acting as the communications bridge between their clients and their team.

Hassan & I were both on the same page. Delegation of tasks to a VA is an iterative process. My first goal was to get regular maintenance of the Small Business Guru Web site and email newsletter into someone else’s hands. This was a series of repeatable steps that if offloaded, would free up my time to focus more on what I do best — which is NOT managing a Web site.

We started off slow. The weekly management of the Web site and newsletter generally took me about 5-6 hours per week. I was able to divide the project into chunks of work that I could transfer to Hassan. I knew I wouldn’t be able to teach the whole process to him in one week and still get the newsletter out in time. So we broke it up in chunks and over a 3 week period we eventually got it to the point where Hassan was handling the whole thing from start to finish.

At first, the back and forth of this process doubled the lead times for stuff that I’d normally just pound out myself. But once Kaya ‘got it’ — it was AWESOME. Not only did I gain the 5-6 hours a week, I just don’t have to do something that I hated doing. I can relax and know they have it covered.

YMII’s Turn
By the time YMII was ready to take me on as a client, I was already sold on this whole Virtual Assistant idea. I was excited to try YMII because I figured with their infrastructure they’d be able to really take me to the next level. Unfortunately, that changed within the first week’s worth of assignments.

Based on what I read in their literature, I was expecting YMII to bring some bench depth with respect to research and analysis. The idea was forming in my mind that I could use Kaya for data entry type tasks and YMII for research and analysis.

I started by assigning a research project. I tried to set expectations for questions I wanted answered, how long the project should take, and what resources they might want to check out. Two days later I received a very thin report that apparently took 3 hours to put together. It failed to answer my questions and was little more than a one page document with a couple links to some Web sites.

By contrast, I tried assigning the same exact project to Kaya. What a difference.

Hassan first sent me an email with some questions he had on the task. He wanted to make very sure he understood my objectives before just jumping right in and eating up a bunch of hours. Then when he did deliver the report, it was a thing of beauty. It was packed with RELEVANT information. It answered all my questions. It had summaries of the pros & cons of each option presented. It was more than I hoped for and it only cost me $18.

Conclusion
For me, Kaya Systems ended up being the clear winner.

Perhaps if I had invested more time in coaching yourmaninindia, we could have eventually established a good working relationship. I still think YMII is probably an excellent company. If anything, I’m guessing they’re probably just a victim of their own success. I just got the impression they were struggling to keep up with an onslaught of new clients and thus were not able to provide the level of service they would have liked to.

Long & short, I’d say Kaya’s success stems from the high level of involvement by their principals. They offer a great service at a great price. They take the time to understand the expectations for each task before assigning them to some random associate.

ABOUT THE AUTHOR

Kelly Andrew Brown of Small Business Guru provides Coaching, Inspiration and Practical Advice for Small Business Owners and Entrepreneurs. Subscribe to the free, weekly newsletter at Kaya System Blog.

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