Archive for April, 2014

Save Yourself from Becoming a Machine with a Virtual Administrative Assistant

Monday, April 14th, 2014

If you are confused over the idea of hiring a virtual administrative assistant, it is recommended to set aside everything and drain every thought and sincerely think for 10 minutes if you are satisfied with the way your business is currently running, or would you do better if you someone to help you. Unlike every other business, your business also requires your complete attention and especially the tasks which only you being a business owner can do. Building business relationships and marketing your small business is a task which you can do very well for your business and asking someone else to do it would be not only risky, but it can be a very expensive job to create.

Current business trends reveal that a business owner with more personal links in the market can achieve much more in business than a person who just sits at the counter during the day and in front of the computer screen in the night. Managing a successful business is more than just filling the forms yourself and replying to the customers email. Today’s businesses are a team play rather than a solo flight; hence you need to have an assistant rather than trying to juggle everything all by yourself. If you try to avoid hiring a virtual assistant and do everything by yourself, you’ll not only trap yourself in a series of unending tasks, but you will also get trapped in the office and wouldn’t have time for anything else.

Business people who are still adamant and do not hire an assistant are never seen enjoying their life. They are always cooped up in their offices in the evenings and during the day they can be seen running after clients without too much luck. Their visit to their homes is just for a couple of hours to take a quick nap, wash and bathe and then hit the roads again. Their life is like a machine and they have no time for their kids at home, the wife who keeps waiting for her husband to return and their friends have long forgotten they knew a person like him.

So it is important to make your life easier by hiring a virtual administrative assistant to take care of all the tasks that require sitting in front of a computer. If being a business owner like this is what you’ve dreamt of, it would have been better to get employed somewhere and do a job. At least you would get the evenings off to enjoy after completing your nine hours of work daily. This way you would be earning more in a job than a business which doesn’t allow you to take even one day off.

Realtors save Precious Time with Real Estate Virtual Assistant

Friday, April 11th, 2014

Time is money, it is a well known fact and no one can deny it. Furthermore, the advancement in technology has made it easier to save time in many ways. As people in the past had to travel for days and cover many miles to reach a person they had to communicate with, or letters would be posted which would take weeks to get delivered. Today we have the electronic mail and communication system which delivers messages within seconds. Hence life has become fast today and time seems to be running out of hand. Every industry has become faster than the previous years and so has the real estate industry all over the planet.

Realtors also need to upgrade themselves and many working in the US and the other countries have already adopted the modern system by launching their own websites and allowing customers to view the listed properties for sale, rent and purchasing. However one thing has not yet changed and it might never change until technology introduces something that will make it happen and that is, a property is always finalized by the customer after he sees it with his own eyes. But the website gives a fairly good example of what would it look like in reality. So now the work of realtors has doubled as they have to cater the clients outdoors and also have to keep their websites updated with the help of a real estate virtual assistant.

Managing a website is not an easy task but it can also be accessed from a remote place. It isn’t necessary for the assistant to come in the office to gain access to the website’s admin panel for updating it. Hence there is no significant need to hire an assistant in the office and pay him salary plus the other benefits as defined by the state laws. Hiring a virtual assistant makes the task easy and also brings down the maintenance cost to an affordable price. The services of a virtual assistant are due to the technology we have today and this has made it possible for the small business owners to enjoy the services of an assistant at a budget friendly price.

The real estate virtual assistant helps the realtor in many ways. By promoting the website through SEO and managing the website’s smooth functionality, ha ensures that the website appears on the customer’s screens every time they search online for a property or the areas where his clients deal in. it makes possible for the realtors to receive targeted traffic and inquiries through their website and since there are more inquiries about the related properties, they turn mature more easily than a person who just walks in and has no idea what to expect from the realtor. Customers who come in through the website are always better and more focused on the properties already listed and it saves time to get the papers signed.

Virtual Office Assistant – Growth for Small Business

Thursday, April 10th, 2014

Believe it or not, every small business owner needs a virtual office assistant to help him through the tough tasks of business and to manage the work on a daily routine. Running a business is not a one day’s task and it needs to be updated on a daily basis and numerous things have to be attended to. Time is short and all the tasks cannot be completed within a single day so it is necessary to have a virtual office assistant to help you through the hectic tasks and keep all your business information up to date. The VA is not just some weird kind of assistant who would be compared to a robot; he is a real human working from a remote place managing every task assigned to him by his client.

A virtual assistant is an assistant and a secretary combined. It means that the VA can do all the business tasks and also help his client remember the important meetings and anniversaries which will make his client’s business and personal life easy and tension free. As the business owner spends his time outside the office attending to important meetings and building relationships for his business, the assistant would be working remotely and uploading everything on the specified files and folders so that the business owner would get everything arranged in a sequence whenever he needs data.

Some business people think it is very hard to find a virtual assistant for their business. It is not rocket science to find one but it surely is a tricky task to find the right one. The search for the right VA begins by entering the query in the search engines. The SERPS respond by providing links to hundreds of service providers in the niche. Now you can visit the websites of all the service providers and read the content about what they offer and how much do they charge against their services. Price can be an issue during your search but remember do not compromise on the price but always hunt for quality work.

Your virtual office assistant would be handling a lot of your work so if you settle for a cheap one who does not provide good quality, your business would start suffering. Take a look at the websites which seem like good ones to you and then contact them about their services. Professionals will always provide their phone numbers and you can give them a call to discuss the services. The way these services providers respond and deal you will make it clear about their professionalism and you can easily decide if you would trust them to handle your work.

Online Virtual Assistant – Business Owner’s Key to Freedom

Wednesday, April 9th, 2014

People dream about living a luxurious life, providing the best of everything to their families, having enough time to go on parties, going abroad to the most exotic places on vacations. These dreams are the reason a person struggles for growth and expansion and following his dreams, he starts a business. Leaving aside the minority, majority of businesses start with a low income and are hence termed as small businesses. The small business, usually in the start comprises of just the business owner or owners who work on everything. They are the owners, the staff, the data entry personnel, the marketing people and any other role required to be performed in the business.

Since the budget is quite low and there are so many places to invest within the business, the business owner needs to measure every penny he spends. As work starts coming in, it barely meets the needs of the business owner but gives a ray of hope for a better future. Although the budget doesn’t get a boost in the start, but it starts bringing in the money to keep the business alive and the work load increases so the need for an assistant starts to become obvious. But hiring an assistant at this stage would be a foolish thing to do because the business already needs the money for its own purposes and paying a salary from the profits would be killing every chance of growth.

But as there is no way a single person would be able to manage everything on time every single day, the best choice in this situation is to hire an online virtual assistant. Since there is no way work can be compromised no matter how short you are in budget, the virtual assistant would definitely fit in the budget and help get work organized. While the business owner spends his time in promoting and growing his business, the VA would be making sure his administrative work is always complete. The virtual assistants of today are professionals who are capable to do everything a business requires over the internet.

Many businesses which are no more called a small business because they have now grown big enough to get out of the small business list still use virtual assistants for their administrative tasks. Hiring an online virtual assistant is not only cost friendly, it helps reduce the clutter in the office and keeps the environment friendly. The more people are working within an office the greater are the business politics growing. So in order to keep the environment healthy and the budget within control, the best an employer can do is assign work to the people who are ready to work remotely.

Online Personal Assistant – Your Key to an Organized Business Life

Tuesday, April 8th, 2014

If you feel being crunched with the shortage of time and shortage of a professional who would provide the expertise which is needed to expand your business profits, then hiring an online personal assistant shouldn’t be a hard decision to make. Personal virtual assistants are professionals who are able to manage the tasks of any business online and help the business owner in generating more money by providing the services to handle administrative tasks. For the businesses that have enough work to keep an entire team busy with the work on a daily basis, getting in contract with a professional virtual assistant firm would be the best option.

Business needs to be properly managed and cared for to become a successful one in the long run. As the business owner needs to spend more time off the computer table, his tasks include more traveling and meetings than filling forms and other related stuff. A single business owner who has no assistant to help would attend the business matters (outdoors) during the day and then spend evenings inside the office in front of the computer. Let’s be honest to ourselves, can a person keep on performing the same routine consistently for a lifetime? Obviously no, it wouldn’t last even three months and the business owner would soon start feeling irritated will all the work load and also depressed.

Ultimately every business needs to have an assistant to manage the tasks that are usually completed on a computer. As the business owner keeps on increasing the sales and expanding his business circle, the assistant keeps updating the records on the computer and arranges the paper work for his boss. When there is no one to be left in charge at the office; hiring an assistant inside the office who you do not know personally would require someone to be in the office with him. This means that you do not need a single person to be hired but two. So, you are raising your expense which is bad for a business especially when it is a small business in need of every penny which can be saved.

With the online personal assistant you get saved from all these troubles and the constant nagging of the feeling what is going on inside my office behind my back? There is no need to worry about burglary, theft or any kind of loss inside the office when you are away because your remote assistant would be performing his duties while you are on the go and without using your office space. As you come back, all the tasks would be completed and waiting for you in the inbox. Just take a look at what you need and live a life of ease without worrying about the administrative tasks which needed to be completed every evening.

No Initial Investment with a Virtual Personal Assistant

Monday, April 7th, 2014

Business is all about multi-tasking. Any business owner wishing for growth and expansion without investing loads of cash will need to perform many tasks at once. But there is a limit to what a single person can do, and when the duties require to be present in two different places at the same time, there is no way multi tasking may be possible. A business owner would require being in the market most of the time for meeting clients, making new relations and generating business. These tasks would be neglecting the work inside the office and here no one can boast being a multi-tasker.

To complete the office tasks or more precisely the administrative tasks it is important to have an assistant at hand. But when the budget is low or completely restricted, there is no chance of making a hiring effective because it will either drain the entire money out of the registers or would kill the share of the business owner. Hence the office assistant can be easily replaced by the virtual personal assistant. Going virtual automatically reduces the spending and brings the expense down to a level within the budget of the business owner. It does not mean that the assistant who will be working for the business online provides the services for free. Here are the reasons why the expenses decline with this option.

No investment with the virtual assistant
You have an office big enough for the assistant to find a place to be seated so you think it is no problem to hire one. But do you have a spare PC or a laptop? Do you have an extra office table and a chair? Do you have a guard at the office who would be keeping an eye on the assistant you hire? Since the assistant you are hiring is not your relative or someone who is close to you, can you trust your office to be left completely alone at his mercy? These are the very first things you will have to think about when hiring an assistant in the office and if you are short of anything from above, you’ll need to make an investment.

Now consider the option of the virtual personal assistant. Supposedly you have nothing of the mentioned above; you do not need to worry about arranging anything. You only need to consider the budget you are easy to spend and just contact a company providing the services. Read about the prices and the packages as mentioned on their website or if the processes are not mentioned, there will always be the packages. If none of the mentioned packages suit your business needs, ask for a tailored package by explain your needs. You will find a suitable point to settle upon and begin your work without spending a penny and only to pay after the work has been delivered to you.

Try Taking Virtual Assistant Services for Your Business

Thursday, April 3rd, 2014

There comes a time in business when the activities become too expanded that a single person or even two persons cannot handle them all. Ultimately the decision is taken to hire an assistant who would look after the administrative tasks while the people performing their regular duties would continue accordingly. Expansion in work does not always mean that income sources have also expanded. The income might remain the same but the duties are multiplied. Now hiring an assistant in this situation would simply mean that extra pressure is being put upon the company’s financials and giving out an extra salary would be a huge burden.

To manage the work load without exerting too much pressure on the company’s bank accounts, the best option a business owner can take is to hire a company providing virtual assistant services. Hiring a virtual assistant company does not mean that the business is getting involved in something too expensive. Every company has its packages about the services offered in it and the amount that will be charged from their clients. In some cases where every need of a client does not fall within a package, a tailored package is designed and the fee is declared to the client.

Paying a fee for the virtual assistant services is very different from paying a salary to an employee hired as an assistant. When an employee is hired, the state laws are consulted about the salary, annual leaves, vacations and medical allowances, let’s not forget the taxes too. When all these amounts are calculated, the accumulated amount crosses the three digit figure easily and the company is liable to pay all these amounts if they want to hire an assistant in the office. Normally when an assistant is hired, he can perform the duties according to his abilities. If the work load is greater than the capacity of a single person, there is obviously a need for two or more and the company would be in need of more than one assistant but paying the salaries of them all will be an issue.

Taking the virtual assistant services would mean that an entire team of assistants get hired for a single fee. No matter what the services fee would be but it never crosses the three digit figure if the client asks for almost every service that can be performed by an assistant. But even in this case the client pays the salary of a single office assistant but gets the work which would be performed by an entire team. Hence it always pays to hire an online team rather than a bunch of in-house assistants.

Virtual Administrative Assistant – A Bundle Package for Businesses

Wednesday, April 2nd, 2014

A business administrative assistant holds a key position in every company because he makes it possible for the managers and the business holders to streamline their daily work. As every other person is busy in doing their tasks, nobody has enough time to take care of the other important things that are necessary to run a business. But in order to keep business operational costs within control, most business owners do not hire an assistant but later regret it. If the business needs to control on its operational costs but still need to hire an assistant because his position is undeniable even in the smallest business, the best option is to choose a virtual administrative assistant.

Who is a virtual administrative assistant?
The assistant has many roles to perform in an office. He has to act as a secretary, as a receptionist and also as an assistant. All of these roles can now be performed even without a physical presence in the office thanks to the advanced technology we have access to. Since businesses have mostly gone online, clients rarely walk into the offices to ask for details and prefer to find the information on the company website. Hence, the importance of a company website has become greater than its physical office.

A virtual assistant performing the administrative roles does all the work but instead of being present inside the company’s premises, he performs his duties from a remote place. He performs all the tasks assigned to him. And as it has become undeniable to have a well maintained website with a support option, the virtual assistant greets all the customers on the website through the online chat support. Thus, he fulfills the requirement of a receptionist.

Is it cost effective to hire a virtual administrative assistant?
The option to go online automatically boosts the chances of saving more money and get extra work done. A virtual administrative assistant can do more than just work like a typical assistant but can even provide the services of maintaining the website and keep it alive. Designing and development is a huge issue for website holders because they cannot do it without a professional and unless they hire one which is extremely costly, the website will not be looking good. The virtual assistant can provide these type of services too so this assistant becomes more of a multipurpose employee than just an assistant whose tasks are limited. The virtual assistant charges a nominal fee for the services he provides, mostly for just the hours served. His fee does not require taxes and benefits but just the amount which has been mutually agreed. So yes, the virtual assistant for the administrative tasks is definitely cost effective.

Reduce Costs and Increase Business with Real Estate Virtual Assistant

Tuesday, April 1st, 2014

Advancement in the internet and most probably the IT industry has provided professionals to provide services remotely. One of the industries that has also benefitted from the growth of internet is the real estate sector which can now get a real estate virtual assistant. The virtual assistants providing services to the realtors can do a lot to improve their business and organize it for them before they come to the office. A virtual assistant can streamline the business activities for his client when they are available or even when they are out of the office.

Realtors have very little time to spend in the office because most of their time is spent outside in the field. They are either outside showing property to the customers or are taking pictures of the new property that has just come to their knowledge. And since there isn’t just some amount of office work to be done in the backend, the realtors who do not have a real estate virtual assistant to support them are behind in the administrative work. They already have a back lock huge enough to keep an assistant busy for the entire month before moving to the new tasks.

Since the modern times demand for a website to be updated on a regular basis, it can be a hectic task for the realtors to manage the paper work; website maintenance and dealing with clients within the days work timings. Hence they have to make arrangements for these tasks to be handled by a permanent resource. Hiring an assistant in the office would certainly be alarming for the company’s budget. Since the assistant wouldn’t be dealing any clients and just handling the paper work, it wouldn’t be a wise move. And then for website maintenance a separate person would be hired. This means that the company’s operational costs have doubled in an instant.

The real estate virtual assistant would be a handy man plus an all in one employee for the business. While the costs are automatically reduced when the employee is hired online as he does not walk in the office. The payment for the transport and coffee and other activities are automatically shed off from the company’s budget. Next, the virtual assistant for the real estate business would handle the official tasks and also keep the website updated. As he will do all these tasks, the business will get more exposure and the business owners get more time to focus on the market rather than inside their office.