Archive for the ‘Virtual Assistants’ Category

« Older Entries

What Are the Duties of a Real Estate Assistant?

Wednesday, December 21st, 2022

It is not a denying fact that the financial potential and burdens in the real estate industry keeps agents and brokers extremely busy. The duties of a realtor include pursuing and closing deals but if you want to get your business to the next level, you’ll need someone’s assistance. There is where you might feel the need of a real estate virtual assistant. You can manage all of your projects and tasks easily by having the real estate support services of an assistant.

What is a Real Estate Assistant?

On average, virtual assistants can help their company to save up to 78 percent of normal labor costs. A real estate assistant (also known as a real estate VA) is a remote employee that helps agents and brokers with clerical and administrative tasks.

Generally a virtual real estate assistant has been assigned with the responsibilities such as client acquisition, appointment setting, research, and presentation creation. You can expand your business more efficiently with the help of these virtual assistants, without sacrificing quality and satisfaction of the buyers.

Top 5 Duties of a Real Estate Assistant

The primary duties of a real estate assistant are administrative which includes assistance with paperwork, answering the phone, and setting up appointments for their brokers. A real estate virtual assistant can perform a plenty of tasks so, you must have a clear vision of what you want a real estate virtual assistant to perform for your company.

Below are the some of duties that they can perform for you:

1. Scheduling Appointments

Real estate industry has a lot of work to manage. As a realtor your calendar might be full with the appointments of various clients from diverse locations. You need to manage all the things so you don’t miss any of these appointments. But it is not a DIY job to handle all alone. In order to avoid conflicts and stay on top of your priorities, you should hire the services of a professional virtual assistant. He can assist you to schedule appointments and to keep your schedule more structured by taking messages and responding to emails.Last but not least, virtual assistants for the real estate industry will send you timely reminders and ensure you never miss a critical meeting or deadline.

2. Social Media Management

Nowadays, Social media has become a necessity for the success of any business, both online and offline. Every company must have a presence on social media to keep ahead of the competition. But, you might not have much time to spare as a realtor on social media marketing. Fortunately, VAs can help you to increase your social media presence. They will handle your social media campaigns, engage with new clients, provide marketing collateral, perform search engine optimization and write blogs for you.

Additionally, they are vitally aware of business trends. The cost of hiring a blogger, social media marketer, and SEO expert would be far more than that of hiring a real estate assistant.

3. Perform Research

It is not a new thing that your clients may have numerous questions about the services and tasks. But if you have no time to answer their basic queries, there’s a great chance that you might lose the deal. So, you should have all the necessary information to address them. An expert real estate virtual assistant can help you by providing detailed research reports. They can assist you in monitoring regional pricing and sales activity. You may, of course, do everything on your own, but an expert helper will make your life easier by giving you all the information you need at a perfect time.

4. Monthly Reporting

If you manage all of your monthly data in reports, you might save yourself from stress. You need to track all of your key performance indicators and client details. Regular reporting can help you to manage this. A real estate assistant can help you to handle your monthly reports relevant to your business. They can present all of these by using enhancing elements like images, graphs, and videos. This will ease your burden by making data analysis easier and faster.

5. Clerical Tasks

It is true that a real estate business requires much paperwork. It can be really hectic to keep track of everything such as client information, property records, and financial data. You acquire virtual assistant services for real estate business to take care of basic administrative tasks like data entry and bookkeeping. So, you may increase productivity and devote more time and focus to strategic initiatives. A professional real estate assistant has extensive experience working in the industry and he carries all skills and knowledge required to complete these tasks successfully, including a working grasp of spreadsheets.

Advantages of Hiring a Real Estate Assistant:

  • Cost Saving
  • Better Work and Balance of Life
  • Managing websites
  • Email management
  • Scheduling meetings and appointments
  • Calendar management
  • More Productivity

A real estate business is very complicated and requires a lot of patience and hard work. But, you don’t have to handle it alone when you hire someone’s support services. A real estate assistant can help you to take your business to the next level and make your life hassle-free. If you’re still confused whether to hire an assistant or not, then look at the above information because the benefits and duties of a qualified person can make a huge difference on your business and personal life.

Posted in 4 hour work week virtual assistant, Hire Virtual Assistant, Personal Virtual Assistant, Real Estate, virtual administrative, virtual administrative assistant, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, virtual assistant tim ferriss, Virtual Assistants | Comments Off on What Are the Duties of a Real Estate Assistant?

Our Experience With Virtual Assistant Companies

Thursday, December 15th, 2022

In our article, “4 Hour Work Week” we have shared one of the great working experiences with some excellent virtual assistant companies named as Kaya Systems Inc and Your Man In India. And also got in touch with Brickwork. So we thought, why not discuss it further?

First of all, let us give a brief introduction about virtual assistance and how virtual assistants are your support. So in very simple words, Virtual Assistants are a great support for a busy executive. They work as a secretary and provide administrative or clerical support. Now the other question would be how they work? Do we have to make space for them in our office? The answer is NO! Virtual assistants work remotely and handle all the administrative tasks.

Our Researching Process
I came to know about the three virtual assistant companies through Ferriss’ book. I started to make inquiries and research about Brickwork and Ymii (Your Man In India). I sent them requests for information and the answer from both companies was to be patient as there was an upsurge of inquiries.

I was curious and anxiously waiting for the email from both companies as I came to know that these companies have a great expertise and highly educated professionals in their team. They offer great and suitable resources that fit our needs. So, my expectations were at their peak. And finally I got an email from them the next morning. And guess what? My first contact was Dr. Satwik Joglekar of Brickwork…

Brickwork and Your Man In India
I had a 20 minute discussion with Dr. Satwik Joglekar and it was a brilliant experience. Although I had to face difficulty while communicating with him because my accent was not that good, I somehow managed. He has a great accent and fabulous communicating skills. The embarrassing factor was, I was asking him to repeat his words again and again because I could not understand what he was saying.

Then I got in touch with Pushpa from yourmaninindia. She sent me description services and a contract agreement as if I am agreeable to the terms and conditions and signed the agreement, I would be assigned a Virtual Assistant within 21 days. They also offered me a trial period which was really impressive. But what was the cost?

What do they charge?
Brickwork India was really impressive. WHY? Because they have expertise to handle anything. But the most important thing was my budget, which really matters. Minimum to get started working with Brickwork, I had to pay $600 a month for 30 hours of work. It was not according to the budget mentioned in Ferriss’ book.

YMII was way reasonable, because they offered a cost starting from $15 per hour but went down to $7 if I commit to 160 hours per month.

In the end, I decided to work with Kaya Systems Inc at $6.5/hr. Not because they were offering less prices, in fact their dedication impressed me very much. They were so responsible and put their time in responding and answering all my queries. They were very clear about what they can provide and what they can’t, what they are good at and what they are not suitable for.

My Very First Assignment
I found myself comfortable with Yourmaninindia and Kaya Systems.
I had to wait for a few weeks to start working with Ymii so me and Hassan from Kaya Systems Inc started doing the things. Kaya works on two steps: first one is taking all the tasks and understanding the requirements and second is transferring the work to their colleagues.

Then came to Ymii. I was really excited to work with them because they were also ready to take me as a client. I was expecting more from them than kaya. Depth of research and analysis. What makes the difference is, ymii sent me a report that took 3 hours to understand. And then Hassan emailed me some questions that I wanted him to answer. He delivered a report which was such a beauty, organized very well and objectives were very clear. It was more than I expected for just $18.

Bottom Line
For me, Kaya Systems was a real conqueror.
No doubt Yourmaninindia is still an excellent company and I made a good working relationship with them. But Kaya Systems Inc is such a dedicated company and they provide brilliant virtual assistant services at very affordable prices.

Tags: , , , , , , , , , , , , , , , , , , ,
Posted in 4 hour work week virtual assistant, Brickwork India, Hire Virtual Assistant, Infusionsoft by Keap Virtual Assistant, Small & Medium Business, Technology Outsourcing, tim ferriss outsourcing, tim ferriss virtual assistant, virtual administrative, virtual administrative assistant, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, virtual assistant tim ferriss, Virtual Assistants, Your Man in India | Comments Off on Our Experience With Virtual Assistant Companies

How a Virtual Assistant Eases the Burden & Improves Your Daily Operations?

Wednesday, December 7th, 2022

A virtual assistant is a remote employee who supports your business in administrative tasks that an executive assistant hardly performs. The task that a virtual assistant performs for you helps to put a business on cloud. If you want to give your business a new look and want to see it at its peak,you must hire a virtual assistant. There are different services that a virtual assistant performs. They perform team building activities,planning events and do marketing. There are so many Virtual Assistant Services like:

— Lessen Your Workload

In a company, there is so much work and activities that you perform. Virtual Assistants support back-end tasks. A Virtual Assistant manages all administrative tasks such as answering phone calls, scheduling appointments, transferring data, sending emails and traveling arrangements. When these small tasks are done, it lessens your burden from your mind.

— Efficient Management:

The support provided by Virtual Assistant gives you the benefit to focus on managing business critical activities. A virtual assistant helps you to develop skills that grow your business. Virtual Assistant uses the right tools, document processes, delegate tasks, and provide reasonable deadlines.

— Control Your Business:

Controlling a whole business is not easy. A Virtual Assistant takes supportive tasks and manages them more efficiently. Virtual Administrative Assistant has experience of management and other tasks, performs all duties like bookkeeping, computer work and other administrative tasks more efficiently.

— Improves Productivity:

Speed of your work enhances productivity of your business. As a virtual assistant performs all unnecessary tasks, you can focus on dealing with clients, finding ways to improve growth, and managing your business. Virtual team building tasks help to maintain the work life balance which encourages the other employees to work better and keep them motivated.

— Saves Time And Money:

Activities like administrative tasks are time taken and repetitive. If your company has a virtual assistant, it can make sure all your small and important tasks are done on time. Virtual Assistant gives you more time to relax, enjoy your work, make new plans and strategies for growth of business.

— Organize Plans and Schedules:

If a company has a virtual assistant to manage all administrative tasks, it solves a lot of issues. A virtual assistant takes care of all your small activities like sending and receiving emails, organizing plans for meetings, making schedules and managing your calendars. A virtual assistant is a self employed worker that performs typical tasks of any business. They give you skills like time management and organization. Virtual Assistant Companies help you to reach your goals ,boost your sales and perform many activities. They give a new look to business.

Bottom Line

Kaya Systems Inc has a team which is talented, experienced and professional in providing virtual assistant support services. We have invested our 15 years in this field and worked with many professional companies including brickwork va and virtual assistant your man in india. Our services are reasonable and competitive. Our top priority is our client, so we do not take any risk and work with a full focus. Contact Kaya Systems Inc today for further information.

Posted in 4 hour work week virtual assistant, Back Office Services (BO), Business Process Outsourcing (BPO), Hire Virtual Assistant, Infusionsoft by Keap Virtual Assistant, Personal Virtual Assistant, tim ferriss outsourcing, tim ferriss virtual assistant, virtual administrative, virtual administrative assistant, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, virtual assistant tim ferriss, Virtual Assistants | Comments Off on How a Virtual Assistant Eases the Burden & Improves Your Daily Operations?

Back Office Support Is the Backbone of Front Office

Wednesday, November 16th, 2022

The operations of a company are by and large partitioned into two spaces: front office support and back office support. Whereas the front office is entrusted with dealing with the center prepare, the back office works within the foundation and handles the administration and bookkeeping. On the side, back workplaces these days fulfill present day business needs with administrations like data entry, data mining, catalog administration and arrange handling. Back office administrations, when performed nicely; lay down the establishment for a solid front office. There are distinctive back office operations that are required to be performed by companies. All these operations can either be performed in-house or outsourced to a back office benefit supplier. Following are certain critical forms that can be outsourced:

Data Entry– The Data section has long remained the Achilles heel of companies that deal with a large amount of data. As data entry requires representatives to input an abundant amount of data in large sheets, they get repetitive after a period of time. Subsequently, errors begin to crawl into the operations and front office work begins to endure because of awful record keeping. Be that as it may, there’s an arrangement to this issue, which is given by back office benefit suppliers. As a back office supplier exclusively deals in back office handling, it has the vital capabilities to attempt back office work. By utilizing important programs and time-tested skills, a back office service supplier can bring in modern proficiency into your work.

Data Mining – Data mining could be a specialized task that requires the right assets. Cultivating information from tremendous troves of data accessible online can be quite tedious in the event that you don’t have the proper assets. But as information mining outsourcing companies utilize the proper computer program and manpower, they are able to find important data effectively. 

Order Taking and Following – These days, most companies offer their products through ecommerce sites. And, clients need their order taken and tracked. Moreover, they require opportune overhauls approximately their arrange status. An able back office outsourcing supplier can offer all these services and take away the burden of work from your shoulders.

Catalog Administration – Companies that offer products should keep their SKUs in an ordered arrangement. This task can be performed legitimately by joining forces with catalog management service suppliers. A rumored merchant of back office support services like Back Office Centers has long-term experience in this line of work and can be a commendable outsourcing partner for catalog management. 

Why Disregarding Back Office Support and Administrations May be an Enormous Mistake? 

Whether you’re disregarding the back office on reason or essentially don’t have sufficient time or assets, sooner or afterward it’ll arrive to you in inconvenience. A task that shows up unimportant on the surface like the data entry forms the premise of your front-end operations. In the event that you’re not dealing with it accurately and errors begin inching into your workflow, you put your operations at an awesome chance. A few of the common chance components are:

  • Administrative compliance-related infringement that can lead to fines and now and then indeed lawsuits 
  • Mismanagement of SKUs due to ineffectual catalog administration that can lead to gigantic business losses 
  • Missed orders and misfortune of deliverable products in travel due to incapable order tracking and processing 

So, in case you do not have skill and the proper equipment to attempt a task as basic as back office, you must think about outsourcing your work to a competent back office service provider like Back Office Centers.

Conclusion:

Back office service suppliers require masters that can perform their work productively. A presumed back office outsourcing seller has access to the assets and involvement to supply mastery for diverse back office offices. Errands like data entry, data mining and catalog administration can be offloaded to an outsourcing merchant with relevant skills. Outsourcing can assist you get your back office worn out the most excellent conceivable way conjointly keep up your center on the front office. 

Thank you for reading this article. Hopefully it has helped a lot!

Posted in 4 hour work week virtual assistant, Back Office Services (BO), Book keeping, Business Process Outsourcing (BPO), Digital Marketing, Hire Virtual Assistant, InfusionSoft by Keap Consultant, Marketing Automation Tools, SEO, SEO service, tim ferriss outsourcing, Virtual Assistants, Website Designing, Website Development | Comments Off on Back Office Support Is the Backbone of Front Office

Low Sales? Want to Improve Your Online Sales?

Monday, November 7th, 2022

These days, almost all businesses are offering products online. And, many of us are buying things online these days. It has gotten to be the standard. We shop for nearly any sort of product online these days. Business people, financial specialists, and companies have much to pick up from e-commerce websites. Offering online can be an awfully profitable trade. However, numerous appear to battle with it. Low ecommerce deals are regularly the issue. Not knowing what is causing this advance complicates things. Are you looking to improve online sales? Do you wish for assistance? Through business management consultant service, a company and business people can get the assistance they require. 

There are numerous reasons why an e-commerce site may have low sales. It regularly isn’t indeed a single reason, but a large number that are causing lower deals. Specialists can through consulting services run computer program applications that analyze an e-commerce site, store pages, and more. Marketing and promoting endeavors are continuously checked on, counting the comes about they create. Sales incentives for e-commerce companies are thought about as well. Specialists comprehensively go over all the essential subtle elements. At that point, the information is shared with the client. Based on budgets, a plan is made to create advancements for superior comes about. This would be more online sales, higher conversion rates of the location activity, rehash orders, and so on.

Selling products online is the longer term. Reports appear that by 2030, 95% of items will be sold online. This pushes most brick and mortar sort of companies to center on e-commerce websites. Investing into advanced marketing services for retail is at this point astute business. If you’re a retailer, talk to our expert for the betterment of your business. Discover what choices you’ve got, what is required, and what advantage you’ll anticipate. There’s much that can be made strides upon if you’ve got low ecommerce sales. 

There are an assessed 12 million – 24 million ecommerce sites over the complete globe, with increasingly being made each single day. If  these numbers make you think it’s a competitive advertisement — don’t stress. Less than 1M of these locales offer more than $1,000/year, so there’s tons of room for growth. Online retail deals measured 4.9 trillion U.S dollars around the world. Versatile commerce keeps developing at a quick rate. 58.4% of web clients purchase something online each week. However, numerous online retailers battle. What is the victory rate of ecommerce?

Consult With Our Professional Consultants:

Around 80%-90% of them fail, meaning the e-commerce victory rate is less than 20%. In case you’re starting your own online business, or you as of now run one, that reality might send a shudder down your spine. But don’t worry! Whereas you’ll learn a part from a successful commerce, you’ll be able to learn a whole parcel more from disappointment. Working with expert consultants avoid numerous expensive botches and pitfalls. Moreover, the best phones are sent through counseling services. Talk to our professional business consultant for your e-commerce site and brand. Here at Kaya Systems, our consulting team will help you to find out what alternatives you have and how you can boost your online sales. 

Posted in 4 hour work week virtual assistant, Back Office Services (BO), Book keeping, CRM, Digital Marketing, Email Copywriting, Hubspot, HubSpot Consultant, Hubspot CRM, Infusionsoft By Keap, InfusionSoft by Keap Consultant, InfusionSoft by Keap CRM, Infusionsoft by Keap to Zoho CRM migration, Keap Consultaing, Keap CRM, Keap CRM consultant, Marketing, SEO, SEO service, Small & Medium Business, virtual administrative assistant, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, Virtual Assistants, Website Designing | Comments Off on Low Sales? Want to Improve Your Online Sales?

7 Effective Ways to Automate Your Business

Tuesday, October 25th, 2022

Running a business is not that easy. Each minute is valuable.  If you are not fulfilling your orders on time, it means you are going down in the market and other accounting tasks. Your employees are the most valuable resource of your business. They are talented because they spend time and put efforts to make your business successful. Then why waste their time when you can automate your business and your employees can focus on the other important tasks of your business. Automation is an incredible asset of giving you space, free time, and mental relaxation in your business, if doing it right. 

Businesses have more scope for automation than ever before. With automation, you can schedule emails to be sent at the optimal time, track cart abandoned leads, sync data across apps, and notify team members of new tasks. Here are the 10 key ways to automate and grow your business:

1- Email Marketing Automation
Email marketing is the first thing that comes to mind when you think of automation. It is not just well-known but also very accessible. It helps in brand awareness and also gives a direct line to your targeted audience. It has a fabulous return on investment. Pick up the right email marketing tool that has the functionalities that match your business needs. 

2- Automating Social Media
Social media automation includes daily posting and automating content at different platforms. Social media automation tools are a game changer for busy teams. A social media manager can explain better how time taking it is to manage social media and daily posting. By using the right tool, you can easily create advanced and meaningful content and post it automatically on different platforms on a daily basis. 

3- Customer Support Automation
Customers are our priority so we care about them and try hard to provide them with the best support possible. But if you have a small team or no team, then it can be difficult. Customer support automation tools can help. Automation can manage a high volume of customers very efficiently without burnout. 

4- Reporting and Analytics
Reporting is really important because it helps you make decisions in the future and you need to know what’s going on in your company and whether your efforts are paying off or not. But too much data and reporting can be distracting and time-consuming when it is not organized in a proper manner. Also, making reports is not an easy task and requires a lot of time that you might not have. For this purpose, automation tools can make things easy and organized for you.

5- Online Advertising
Online advertising is one of the easiest ways to automate your marketing and get more leads to your business if done well. It is very cost-effective and brings traffic to your site when you are busy doing some other tasks. If you spend on twitter, facebook or google ads it will definitely be worth investing in and generate a large amount of traffic on your business. 

6- Standard Operating Positions
Standard operating positions are detailed instructions that describe how a process is to be completed at your company. As your business grows, having SOPs available makes onboarding new team members and delegating tasks to others much easier. The sooner team members are launched, the greater impact they have on the business.

7- Lead Scoring System
Does your team have a process for determining which prospects are more actionable? If not, you should consider implementing lead scoring. Lead scoring makes it easy to prioritize and work with leads that are most likely to buy from your company by generating numbers from their key attributes. This saves you and your team valuable time and helps you connect with leads who are more likely to become paying customers.

Posted in 4 hour work week virtual assistant, Back Office Services (BO), Business Process Outsourcing (BPO), CRM, Hire Virtual Assistant, HubSpot Consultant, HubSpot Marketing Automation, InfusionSoft by Keap Consultant, InfusionSoft by Keap CRM, Keap Consultaing, Marketing Automation Tools, Small & Medium Business, tim ferriss outsourcing, Virtual Assistant Companies, Virtual Assistants, Zoho CRM | Comments Off on 7 Effective Ways to Automate Your Business

5 Ways A Virtual Assistant Can Make You More Productive

Thursday, October 20th, 2022

A virtual assistant is an employee who works from a remote location to support various business operations. Startups can use virtual assistants to assist with inbox management, social media content, online customer support, and any other task that does not require them to appear in person. Some virtual assistants specialize in a particular task or industry. There are VAs who specialize in marketing, and others who only work in the technology industry. More specialized VAs typically charge a bit more because they provide a more focused skill set. There are, however, general VAs who can handle a wide range of tasks and work with businesses in a variety of industries.

You might have visited various virtual office assistant websites? We understand, hiring perfect virtual assistant support services for your business can be a major decision but, having a helper can offload your work and make your business life so much easier, smooth, and productive. Here’s how virtual assistant systems can increase the productivity of your business:

Filter Communication –

When you have so many clients, their messages, phone calls, and emails, it does not mean that all are important and require response. Some of them just need a quick reply, not your personal attention. When you manage this all yourself, it can be overwhelming. But hiring a virtual assistant for managing your communications can be the best decision. Because they have knowledge to filter those messages that are life saver for you and really require your response.  In this way, you can only focus on the important mails instead of wasting your time on reading and responding to all of them. 

Data Organizing –

Your data is really important because it helps you make decisions in the future for your business. But too much data can be distracting when it is not organized in a proper manner. Also, collecting and organizing all the data and reports is not an easy task and requires a lot of time that you might not have. For this purpose, hiring a virtual assistant can make things easy and organized for you. They do web analytics and find all your customer data and organize it so you can gain valuable insight on what can be better for your business and quick access to the information. 

Daily Tasks –

You probably spend a lot of time on simple daily tasks for your business, leaving short time for improvement or new tasks. I’m sure I do. A virtual assistant can manage all your minor tasks that are time consuming and make you stuck constantly. When your time taking tasks are managed by someone else, that means you can focus on more important aspects of your business or productivity. Daily tasks are too important to neglect, so an assistant can assist you with them.

Bookkeeping –

If you have a lot of bookkeeping tasks to perform, Keeping track of bills, invoices to send, inbound income, and outgoing expenses can be overwhelming and require a lot of time, so these are the tasks you can delegate to a virtual assistant. Many small businesses choose to share their bookkeeping systems with virtual assistants, who can then follow up on tasks such as unpaid invoices or bills. Giving up a little control and access can have a big impact on your efficiency and productivity.

Scheduling –

Virtual assistants are an excellent way to manage your calendar because there are numerous scheduling tools available online. Tasks may include responding to meeting invitations from others, scheduling appointments with clients or customers, and assisting with event planning. You must be busy with other important things regarding your business, and do not have enough time for planning and scheduling the appointments. VAs are the best option for this.

Kaya Systems Inc has a team which is talented, experienced and professional in providing virtual assistant support services. We have invested our 15 years in this field and worked with many professional companies including brickwork va and virtual assistant ymii. Our services are reasonable and competitive. Our top priority is our client, so we do not take any risk and work with a full focus.

Posted in 4 hour work week virtual assistant, CRM, Hire Virtual Assistant, Infusionsoft by Keap Virtual Assistant, Personal Virtual Assistant, Small & Medium Business, Technology Outsourcing, tim ferriss outsourcing, tim ferriss virtual assistant, virtual administrative, virtual administrative assistant, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, virtual assistant tim ferriss, Virtual Assistants | Comments Off on 5 Ways A Virtual Assistant Can Make You More Productive

Top 5 benefits of hiring a Virtual Assistant

Tuesday, October 11th, 2022

Busy experts tell us, “I wish I could clone myself! I have so much to do!” Tragically, science isn’t however to the point where you’ll make another “you,” but you’ve got another choice for getting things done that doesn’t incorporate enlisting costly in-person staff: bringing on a virtual assistant. When you start your business you must be struggling with your administrative tasks. And when your business is prospering you must need extra hands to complete your tasks and run your business smoothly.

It is the right time to hire virtual assistants. You must have struggled with a lot of virtual assistant websites to know which one is the best to choose and what are its benefits. Here at Kaya Systems, our professional and talented virtual assistant consultants will help you in every task to run your business more efficiently. Here are the huge 5 benefits of hiring virtual assistants. 

—You can save tons of your time

Time is the most precious and valuable asset anyone has, and once it’s gone–it’s gone. Your business needs your core focus and when you are handling your business and administrative tasks all alone, it means you are not giving the level of focus it deserves. Having someone who can take care of your backend can be very beneficial. It will help you to save your valuable time and your administrative tasks will be done smoothly before the deadline. Our virtual assistant team will quickly soak your pain like a sponge because we work smartly on whatever tasks you assign. 

—You can expand your reach

Lead generation is an important part of business, whether you are doing it with social media, contact forms, or inbound campaigns, it is time consuming. And you do not have much time to handle it yourself. Our professional virtual assistant consultants and experts can easily manage your social media, answer all your online questions, and respond to your email queries. Stop worrying and paying a marketing firm because we are here to take your workload and provide you with the best virtual assistant services at a very affordable cost. 

—You can increase your productivity


Virtual Assistants do your administrative tasks including data entry, managing your daily tasks, answering phone calls, and responding to the emails and other clients. These things increase your business’s productivity and let you focus on your other tasks. When you hire a visual assistant team, you have extra hands to help you throughout. Kaya Systems our skillful team will focus on the productive areas you might not be aware of, and save your precious time.

—You can scale your business

Taking a very first step towards your business expansion? Hiring a virtual assistant means scaling and growing your business. When you hire new staff and pay them, it can be more costly as compared to paying a virtual assistant group. And hiring VA can be a perfect solution. Our company provides a professional group of VAs at extremely reasonable cost. Which will help you scale your business by keeping you on budget and done your daily tasks 10 times faster. 

—You can be more flexible

Do you spend most of your time answering the phone calls, responding to the emails, and managing your inbound campaigns? What if someone else does these nonessentials things for you and you can focus on the other important tasks or of business? Your clients are located in different countries, different areas, and different time-zones and managing all of them all alone at the same time is something impossible. If you hire a new staff and teach them all new technologies and strategies it will be time taking, So why not hire a professional VA group of Kaya Systems who already know all the techniques?

Kaya Systems Inc offer great services at a great price. We take the time to understand the expectations for each task before assigning them to some random associate. We have also worked with yourmaninindia and have invested our time in coaching. Our services are best and our major goal is to make our client satisfied. For further information contact our team and they will answer all your queries. 

Posted in Hire Virtual Assistant, Infusionsoft by Keap Virtual Assistant, Personal Virtual Assistant, tim ferriss virtual assistant, virtual administrative, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, virtual assistant tim ferriss, Virtual Assistants | Comments Off on Top 5 benefits of hiring a Virtual Assistant

Is Virtual Assistant a savior?

Thursday, September 26th, 2019

Is Virtual Assistant a savior?

Well, it depends on the perspective but yes, if you get trained and highly skilled virtual assistants. Over the world, people have been focusing on hiring virtual assistant rather than full time in-house employees. It mostly happens when you business require a lot of research and data mining, administrative tasks and similar, it is always good to go for virtual assistant.

If you are new to the world of business, let us help you with the term – Virtual Assistants. It is an intelligent, trained and highly skilled personal assistant who can perform services and tasks for an individual based on the instructions and requirements given. Since 2017, people have been more into hiring virtual assistants as compare to full time employees from their homes. They are also known as virtual office assistant. They can be self-employed or working under outsourcing companies.

Which virtual assistants are better?

Normally, when people are new to business are worried about which ones to choose. The best option is hiring virtual assistant through outsourcing company to make sure the quality of services are great with privacy to be maintained. You definitely do not want to work with someone who can sell out your data to any of the competitors. Keep the things clear, company takes the responsibility to make sure that your position is secure as far as the confidentiality is concerned along with high quality services.

Why virtual assistant is a good option to consider?

No matter how huge or small your business is, keeping the budget maintained is the major key. Due to their independent nature of job, clients do not have to worry about logistics problems, taxes, office space, supplies and equipment. With the help of virtual assistants doing the tasks for you, can help you achieve target without expanding the budget to enormous numbers. Clients are only bound to pay for the hours committed or worked as per the contract signed by both the parties.

How to communicate with virtual assistant?

There are multiple ways to communicate with virtual assistant such as via Internet, emails, and online workspaces and phone call. As the professional means, clients and virtual assistants whether individuals or via company, prefers to use Skype or Google Voice, Slack and Zoom to communicate especially at Kaya Systems. There are multiple expected positions available such as office supervisor/ manager secretary, legal secretary, real estate virtual assistant, legal assistant and executive assistant. There are also advance services available for virtual assistant such as attending the call via VOIP (vonage) without letting the other end user getting the knowledge. This helps clients/ companies to add personal touch to the business of a receptionist or main desk without actually paying a full salary package.

How Virtual Assistants work?

Virtual assistants are available as individuals or companies who provide multiple professional products and services with proper training such as Kaya Systems. It is always advised to have dedicated virtual assistance under a company who can supervise the end task and assure the quality. Being under the company helps to get better Internet connection, communication and working environment. They are also known as online administrative assistant, online sales assistant or online personal assistant.

When it is great to hire virtual assistant?

Online administrative assistant can be hired at any stage of the business but most importantly, when you know time is money and you are actually running out of both. Burdening or over-burdening yourself as an entrepreneur or new to the business can mislead you but sharing the workload with highly qualified and trained virtual assistant USA such as at Kaya Systems can be a great relief.

Due to enormously input and ease added to life due to virtual assistant, they have become really popular these days. From day-to-day business tasks to regular personal tasks, virtual assistance is becoming a bigger thing now.

How virtual assistant can help?

Few of the reasons to work with virtual assistant are flexible hours competitive pay, remote working and more family time. They are a great source to help you lessen the workload with few dollars spent. Other benefits include: no separate office space, no employee related expenses, no taxes and concerns regarding downtime. You simply have to pay VA according to the contract signed between both the parties.

If you get a professional, loyal and efficient virtual assistant, it can become a great asset to the company. When the company is growing, every new addition is a greater opportunity to grow so why don’t try a well-trained and smart virtual assistant at Kaya Systems. Here is the list of top tasks virtual assistants are great at:

  • General Virtual Assistants
  • Social Media Management
  • Content Writing
  • Digital Marketing
  • SEO (Search Engine Optimization)
  • Graphic Designing
  • Web Developer
  • Data Scraping and Mining

Sometimes, it is good to train a virtual assistant you synchronize with to make sure you they give you the best. There are specialties of virtual assistants such as someone good at writing and speaking in English can be hiring for content writing, content moderation, digital marketing and telemarketing. Administrative virtual assistants can work on emails, data entry, data mining/ scraping, appointment scheduling, attending calls as receptionist, setting up reminders and so on and so forth. As an entrepreneur, find the virtual assistant who can deal well with the tasks you feel burdened with. The best idea is to consult companies offering virtual assistance. This way, you can have multiple types of trainer staff working as online assistance for you.

What are the general responsibilities of Online Personal Assistant?

For the small businesses, administrative costs are as similar to as labor costs are when measuring time and resources. Administrative roles majorly include emails, invoicing, payrolls, sales reports and dealing customer inquiries. General virtual office responsibilities includes the following:

  • Payroll duties and bookkeeping (calculating hours, updating salaries and adding expenses)
  • Perform banking requirements such as transferring funds and paying bills.
  • Database building, updates and entries such as contacts, sales, CRM and similar.
  • Receptionist or main desk duties such as leaving voicemails, answering calls and checking messages.
  • Create, present and file weekly report on deliverables, sales, hours and tasks.
  • Write and send invoices to customers and clients.
  • Manage technical supporting tickets and chat support.
  • Check and manage emails, respond to clients’ inquiries and manage spam.
  • Manage and create/ send invitations, greeting cars, thank you notes and newsletters.
  • Virtual Assistants also manage calendar by update, establish and add reminders to it about important events.
  • Schedule appointments with salespeople, businesses and clients.
  • Manage and launch cloud compute accounts such as Google, One Drive and Dropbox.
  • Convert, split and merge PDF files.
  • Prepare train manuals for new staff members and remote workers.
  • Produce graphics for spreadsheets or social medias.
  • Proofread content, documents or other official documents.
  • Create forms and surveys for customer feedback.
  • Create/ compose document/ files for multiple official tasks such as faxes, handwritten drafts and dictations.

What are the responsibilities regarding content writing?

Here is a quick list of virtual assistant hired for content writing services:

  • Guest blogging and posting
  • Articles/ Blog generation
  • Compose newsletters, press releases and submit to news release directories.
  • Design pamphlets and brochures, creates content to put into it.
  • Produce content marketing material such as white papers, eBooks and info-graphics.
  • Publish industry related book reviews and extensive how to guides.
  • Content writing virtual assistant service also include Write/ submit op-ed pieces to websites and newspapers.
  • Interview industry sources to write an in-depth report on market.
  • Interview previous/ old clients to develop case studies for future use.
  • Correspond and respond to the comments made on the business’s blog.
  • Generate industry related contents and blogs.

What are the responsibilities regarding SEO and digital marketing?

Here is a quick list of virtual assistant hired for SEO and digital marketing services:

  • Updating, developing and optimizing an SEO
  • Designing and planning Web Marketing Strategies
  • Setting up, designing and creating the landing pages
  • Digital marketing virtual assistants also conduct Blog analysis
  • Conducting keyword research for better blog and website performance
  • Off-page optimization: commenting on other blog page, participate in message boards, forums, and responding to the public on News Websites and YouTube.
  • Starting an in-depth competitor analysis (ranked content, targeted keywords and SEMRUSH positions).
  • Webmaster and sitemap submissions.
  • Monitoring weekly/ monthly Google Analytics reports including observing site backlinks.
  • Designing advertisements (side panel graphics, banners and etc) finding high-traffic and appropriate websites to place them on.
  • Establishing auto-responders, follow-up emails and edit according to response rate.
  • Generating email newsletters, email contacts and promotional copy.
  • Designing eBook covers, logos, icons, headers and other graphic elements.
  • Reach out to media outlets and influencers to garner profiles to publishers.
  • Looking for a content marketing publisher and firm to post branded content.

What are the responsibilities for social media management virtual assistant?

Here is a quick list of responsibilities a virtual assistant has to offer for social media:

  • Open social media accounts such as Twitter, Facebook, Instagram and Google+.
  • Share; generate new and edit posts on social networks (a content creation strategy).
  • Come up with proper profiles on social medias and inserting links to company website.
  • Conduct thorough analysis on shares, traffic and mentions known as performing a social media audit.
  • Upload photos to social media accounts such as Instagram and Pinterest as part of marketing strategies.
  • Run a social media challenge and content off and on to engage audience.
  • Graphically engaging pictures on Pinterest, Facebook and Instagram so that people repost.
  • Regular updates on social media accounts for better engagement.
  • Keep an eye on competitors on social media by looking the level on engagement, ranking, keyword prioritization and online visibility.
  • Virtual Assistance for Social Media Management Services also includes engagement with the targeted audience such as sharing relevant information, responding to inquiries/ purchases, posting promotions and thanking customers/ people for mentions.
  • Responding to reviews given on your page or other pages across social medias.
  • Looking and researching for highly used Hashtags for each day and see if they suit the company’s products, messages and marketing objectives.
  • Ensuring the mobile social media strategy for full optimization for small businesses.

What are the responsibilities for Web Developer virtual assistant?

Here is a quick list of responsibilities virtual assistants have to offer for web development:

  • Business and contact information
  • Easy usability
  • Quick loading times
  • A high ranking on search engines
  • A good navigation system
  • Planning, developing and designing WordPress websites (in case there is not one).
  • Provide technical support through coding on WordPress webpages.
  • Installing, updating and customizing WP plug-ins and themes.
  • Installing/ supporting ticketing systems and payment gateway.
  • Maintenance of integrity of website as well as security, functionality and troubleshooting.
  • Incorporating web programming and applications languages such as CSS, HTML, JQuery, JavaScript and APIs into company website.
  • Launching company’s own program and affiliate plug-in.
  • Online Assistant for Web development add images and tags to blog posts and website.
  • Creating online forms for customer feedback or inquiries and content submission,
  • Doing regular backups to prevent data loss.
  • Understanding User Interface (UI), general web standards/ functions and cross-browser compatibility.
  • Managing, setting up and monitoring other affiliates and respective links.

What are the virtual assistant services for Graphic Designing?

Here is a quick list of responsibilities a virtual assistant has to offer for graphic designing:

  • Design the images for all type of requirements.
  • Design website images
  • Graphically design email templates
  • Website designing
  • Editing and improve images
  • Graphic Designing Virtual Assistant is also qualified to Photoshop/ Photo edit photos provides by you.
  • Graphic designing for social media accounts such as Display Pictures, Banners, Posts, Pins and Instagram posts, etc.
  • Brochures and Flyers
  • Logo Designing
  • EBook
  • Templates for PDFs
  • LetterHeads, Business Cards
  • Miscellaneous

What are the responsibilities for Data Scraping and Mining virtual assistant?

Here is a quick list of responsibilities a virtual assistant has to offer for Data scraping and mining:

  • Finding email addresses
  • Contact details
  • Finding people with specific designation for marketing/ contacting purposes
  • Data scraping and mining virtual assistant can also find candidates for recruitment purposes
  • Collecting data for specific companies open with certain types of positions required by clients.

To contact for highly trained and expert virtual assistants in all the above-mentioned categories, send us an inquiry at www.kayasystems.com.

Tags: , , , ,
Posted in Hire Virtual Assistant, Personal Virtual Assistant, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, Virtual Assistants | Comments Off on Is Virtual Assistant a savior?

When A Business Owner Should Hire Virtual Assistant

Thursday, September 26th, 2019

Hiring a virtual assistant for businesses process outsourcing is an excellent step in many ways, you don’t need to buy a physical office, you don’t need stationary, laptops, internet connections, and on top of everything by hiring a virtual assistant you can utilize virtual assistants services only for the tasks you don’t have time for and can pay only for the hours utilized by virtual assistants to complete that task, and then these virtual assistants cost much low as compare to hire an employee within company.

Beside these benefits, question rises that when is a good time to hire a virtual assistant?

In today’s online business grown rate, business owners who wants to run their business online, they immediately need several type of services for their business to run online, first of all they will need a designer and a developer to design and develop his online ecommerce website, or even before this he might need to get a marketing research done to know scope of his business on the internet and he will need assistant and he will go find some virtual assistant companies online who have virtual assistants with marketing research experience for launching products online and they can conduct this research for business owners. so even a new business who is going online will immediate needs virtual assistant services.

But, we have seen some of the companies still prefer to hire in-house employees instead of outsourcing their processes and there can be many reasons, like in Scandinavian countries like Norway and Sweden you can’t transmit your company’s data outside your country, even a business owner can’t use hosting outside their country to host a website and hiring a virtual assistant is totally out of question, but we will focus on the business who can outsource their processes, for a medium size company good time to hire a virtual assistant company is, when they have their development team generating good business and non-dynamic tasks like data entry in bookkeeping, data mining, data scrapping, customers support, website maintenance, and many other static tasks should be outsourced to these virtual assistant companies immediately, because it will not only cost them cheap in terms of per hour rate, but setup cost and regular office expenses will be zero that will require to maintain in-house employees.

Many companies, have adopted this practice as a way to increase their profit margins by reducing these office expenses and by hiring low per hour cost virtual assistants. Next question that usually comes in mind that which companies is best at providing virtual assistant services, there are several parameters to identify the best company. You can go to https://www.spyfu.com and can search for that company. It will show you their domain’s age, that for how many years this company is in business, more years means the management of the company have more experience in this industry and also you can ask them to send your virtual assistant CV for your review, and a good virtual assistant service providing company must have Master degree holder virtual Assistant with at least 2 years of experience as virtual assistant.

You can also Visit Kaya Systems Virtual Assistants Services page to know more about different services offered by virtual assistant companies

Tags: , , , , ,
Posted in 4 hour work week virtual assistant, Hire Virtual Assistant, Personal Virtual Assistant, tim ferriss outsourcing, tim ferriss virtual assistant, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, Virtual Assistants | Comments Off on When A Business Owner Should Hire Virtual Assistant

« Older Entries