Archive for the ‘Virtual Assistant Companies’ Category

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How to make successful steps with infusionsoft by keap?

Monday, October 17th, 2022

Infusionsoft by Keap crm is a marketing software which was designed on a mission to help small businesses to grow and make their owners aware about the most important features of keap and its uses. These features include more lead generations and more repeat sales without too much investment. Keap is a perfect and most helpful platform that includes CRM, email marketing, and ecommerce suite. If you are a beginner or already using keap for months, it’s possible that you might be not utilizing its features properly. Most of the owners of small businesses use its two modules only – auto responder and shopping cart.

This is crucial in the beginning, and owners like you typically employ systems that maximize these two modules. As a result, this is the data that was pulled over in the Keap. To reap the full benefits of this software program, it is necessary to progress beyond these modules and use additional system services as time passes and the business grows. This will only aid in the rapid and easy development of procedures and standards.

Following are the points to pay attention while using Infusionsoft by Keap:

CRM Management – Undoubtedly, InfusionSoft by keap has the most fantastic CRM management system. This management system manages all contact records of the clients which is an important and difficult task at the same time, and business owners must know. It also stores all the data and records of clients. In a very short time, it can help you find the information, contact records, credit card information, emails, and many more things. Also, you can upload additional documents to the contacts.

Marketing – Using the Campaign Builder, you can easily manage each of your campaign pieces for product promotion or sale, as well as anything else you want to promote in your business. The Campaign Builder makes it simple to create emails, build opt-ins, tags for segmentation, and landing pages. It’s also simple to start and stop specific follow-up sequences for each client, which can save you a lot of time.

Ecommerce – It is possible that setting up the program’s shopping cart will be difficult at first. Indeed, many places require setups such as payment plans, order forms, promotional codes, and so on. However, once you know where to look for each of these things, you will find it quite simple to set any options for your products. When it comes to the design of the shopping cart, there are numerous options available. However, these features are simple to implement, and payments can be made with just a few mouse clicks. The system is also very smooth for scheduling payment dates and updating credit card data.

You can only use InfusionSoft by keap efficiently when you spend more time on learning about its features and how to apply them for your business’ growth and benefits. Most of the business owners do not pay attention to the learning, and then fail to gain the advantages of keap. You must ask your consultants about its use and its modules. Kaya Systems has the experienced infusionsoft by keap experts with more than 10 years of experience. Our keap consultant team is skillful and provides proper information. Our services are very affordable. Contact our team for further details.

Posted in 4 hour work week virtual assistant, Back Office Services (BO), Business Process Outsourcing (BPO), CRM, Editing & Proofreading, Hire Virtual Assistant, HubSpot Consultant, Hubspot CRM, HubSPot Email Marketing, HubSpot Marketing Automation, Infusionsoft, Infusionsoft By Keap, InfusionSoft by Keap Consultant, InfusionSoft by Keap CRM, Infusionsoft by Keap to Zoho CRM migration, Infusionsoft by Keap Virtual Assistant, Keap, Keap Consultaing, Keap CRM, Keap CRM consultant, Personal Virtual Assistant, Small & Medium Business, Technology Outsourcing, tim ferriss outsourcing, tim ferriss virtual assistant, virtual administrative, virtual administrative assistant, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, Zoho CRM | Comments Off on How to make successful steps with infusionsoft by keap?

How To Get The Most Out Of Your Virtual Assistant?

Wednesday, October 12th, 2022

As a business person or business owner, you normally have much work on your plate! So clearly you wish for assistance with the smaller errands that appear to require so much time, however don’t have the time to hire a full-time specialist! This is often where virtual assistants come in; they can get to work on those little errands whereas you focus on other viewpoints of your business! While working with a Virtual Assistant is fantastically helpful and time-saving, there are some steps you’ll take to guarantee you’re getting the foremost compelling work out of your VA!

Here are Kaya Systems’ tips about How to get the most out of your Virtual Assistant!

—Sort out all your SOPs

Standard operating procedures are the maps that help a virtual assistant team to complete the tasks efficiently. Because once you have assigned the tasks, given clear information, and easy-to-follow instructions, that means you have saved much of your time in the long-run. When you have written everything regarding your tasks in an easy way through flow charts or diagrams, it will make it easy-to-understand for a virtual assistant. After sorting out all your sops, your virtual assistant team will follow and complete the task exactly how you wanted it to be, which will benefit your business. 

—Build trust by giving them respect

Giving respect to your VA and building a trust is another great way to get the most out of your virtual assistant. It will develop a great bond with you and your VA and will work with you for longer. When you respect your employee they work for you with all of their heart and take your business to the next level. You do not have to make them your best friends, after all it’s a business but giving them guidance and being respectful, kind, and transparent is a way to get the best results. 

—Share your vision through communication

Sharing your vision through communication is another key factor of getting the most out of your virtual assistant. Some business owners are not good at communication, they think that they are overcommunicating , which is not right. Make sure not to make any mistake while giving them instructions. You have to communicate efficiently and provide proper details and instructions about your tasks to your VA so they can meet your business requirements. 

—Equip them well

Another advantage of hiring a virtual assistant is that they have their own tools. You do not have to bear the expenses of tools. But still you have to make sure that they have all the technical things, and the right tools that are important so they can do the work and perform all the tasks efficiently. So, you have to leverage the right tools, in this way your VAs will do their best. 

Kaya Systems is an authorized and certified company. We finish this by teaching, instructing and motivating the Kaya Systems group to way better help our clients, and by giving our clients the assets required to move their company forward. We have worked with your man in India as a client for the virtual assistant services and on the other hand we have also tried Kaya Systems. Undoubtedly, YMII is a great company but Kaya Systems proved to be the best in virtual assistant services. They provided detailed instructions and the services were really affordable. Contact Kaya Systems’ virtual assistant consultants for further information. 

Posted in 4 hour work week virtual assistant, Infusionsoft by Keap Virtual Assistant, Personal Virtual Assistant, tim ferriss virtual assistant, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services | Comments Off on How To Get The Most Out Of Your Virtual Assistant?

Top 5 benefits of hiring a Virtual Assistant

Tuesday, October 11th, 2022

Busy experts tell us, “I wish I could clone myself! I have so much to do!” Tragically, science isn’t however to the point where you’ll make another “you,” but you’ve got another choice for getting things done that doesn’t incorporate enlisting costly in-person staff: bringing on a virtual assistant. When you start your business you must be struggling with your administrative tasks. And when your business is prospering you must need extra hands to complete your tasks and run your business smoothly.

It is the right time to hire virtual assistants. You must have struggled with a lot of virtual assistant websites to know which one is the best to choose and what are its benefits. Here at Kaya Systems, our professional and talented virtual assistant consultants will help you in every task to run your business more efficiently. Here are the huge 5 benefits of hiring virtual assistants. 

—You can save tons of your time

Time is the most precious and valuable asset anyone has, and once it’s gone–it’s gone. Your business needs your core focus and when you are handling your business and administrative tasks all alone, it means you are not giving the level of focus it deserves. Having someone who can take care of your backend can be very beneficial. It will help you to save your valuable time and your administrative tasks will be done smoothly before the deadline. Our virtual assistant team will quickly soak your pain like a sponge because we work smartly on whatever tasks you assign. 

—You can expand your reach

Lead generation is an important part of business, whether you are doing it with social media, contact forms, or inbound campaigns, it is time consuming. And you do not have much time to handle it yourself. Our professional virtual assistant consultants and experts can easily manage your social media, answer all your online questions, and respond to your email queries. Stop worrying and paying a marketing firm because we are here to take your workload and provide you with the best virtual assistant services at a very affordable cost. 

—You can increase your productivity


Virtual Assistants do your administrative tasks including data entry, managing your daily tasks, answering phone calls, and responding to the emails and other clients. These things increase your business’s productivity and let you focus on your other tasks. When you hire a visual assistant team, you have extra hands to help you throughout. Kaya Systems our skillful team will focus on the productive areas you might not be aware of, and save your precious time.

—You can scale your business

Taking a very first step towards your business expansion? Hiring a virtual assistant means scaling and growing your business. When you hire new staff and pay them, it can be more costly as compared to paying a virtual assistant group. And hiring VA can be a perfect solution. Our company provides a professional group of VAs at extremely reasonable cost. Which will help you scale your business by keeping you on budget and done your daily tasks 10 times faster. 

—You can be more flexible

Do you spend most of your time answering the phone calls, responding to the emails, and managing your inbound campaigns? What if someone else does these nonessentials things for you and you can focus on the other important tasks or of business? Your clients are located in different countries, different areas, and different time-zones and managing all of them all alone at the same time is something impossible. If you hire a new staff and teach them all new technologies and strategies it will be time taking, So why not hire a professional VA group of Kaya Systems who already know all the techniques?

Kaya Systems Inc offer great services at a great price. We take the time to understand the expectations for each task before assigning them to some random associate. We have also worked with yourmaninindia and have invested our time in coaching. Our services are best and our major goal is to make our client satisfied. For further information contact our team and they will answer all your queries. 

Posted in Hire Virtual Assistant, Infusionsoft by Keap Virtual Assistant, Personal Virtual Assistant, tim ferriss virtual assistant, virtual administrative, Virtual Assistant Companies, Virtual Assistant Service, Virtual Assistant Services, virtual assistant tim ferriss, Virtual Assistants | Comments Off on Top 5 benefits of hiring a Virtual Assistant

Is Virtual Assistant a savior?

Thursday, September 26th, 2019

Is Virtual Assistant a savior?

Well, it depends on the perspective but yes, if you get trained and highly skilled virtual assistants. Over the world, people have been focusing on hiring virtual assistant rather than full time in-house employees. It mostly happens when you business require a lot of research and data mining, administrative tasks and similar, it is always good to go for virtual assistant.

If you are new to the world of business, let us help you with the term – Virtual Assistants. It is an intelligent, trained and highly skilled personal assistant who can perform services and tasks for an individual based on the instructions and requirements given. Since 2017, people have been more into hiring virtual assistants as compare to full time employees from their homes. They are also known as virtual office assistant. They can be self-employed or working under outsourcing companies.

Which virtual assistants are better?

Normally, when people are new to business are worried about which ones to choose. The best option is hiring virtual assistant through outsourcing company to make sure the quality of services are great with privacy to be maintained. You definitely do not want to work with someone who can sell out your data to any of the competitors. Keep the things clear, company takes the responsibility to make sure that your position is secure as far as the confidentiality is concerned along with high quality services.

Why virtual assistant is a good option to consider?

No matter how huge or small your business is, keeping the budget maintained is the major key. Due to their independent nature of job, clients do not have to worry about logistics problems, taxes, office space, supplies and equipment. With the help of virtual assistants doing the tasks for you, can help you achieve target without expanding the budget to enormous numbers. Clients are only bound to pay for the hours committed or worked as per the contract signed by both the parties.

How to communicate with virtual assistant?

There are multiple ways to communicate with virtual assistant such as via Internet, emails, and online workspaces and phone call. As the professional means, clients and virtual assistants whether individuals or via company, prefers to use Skype or Google Voice, Slack and Zoom to communicate especially at Kaya Systems. There are multiple expected positions available such as office supervisor/ manager secretary, legal secretary, real estate virtual assistant, legal assistant and executive assistant. There are also advance services available for virtual assistant such as attending the call via VOIP (vonage) without letting the other end user getting the knowledge. This helps clients/ companies to add personal touch to the business of a receptionist or main desk without actually paying a full salary package.

How Virtual Assistants work?

Virtual assistants are available as individuals or companies who provide multiple professional products and services with proper training such as Kaya Systems. It is always advised to have dedicated virtual assistance under a company who can supervise the end task and assure the quality. Being under the company helps to get better Internet connection, communication and working environment. They are also known as online administrative assistant, online sales assistant or online personal assistant.

When it is great to hire virtual assistant?

Online administrative assistant can be hired at any stage of the business but most importantly, when you know time is money and you are actually running out of both. Burdening or over-burdening yourself as an entrepreneur or new to the business can mislead you but sharing the workload with highly qualified and trained virtual assistant USA such as at Kaya Systems can be a great relief.

Due to enormously input and ease added to life due to virtual assistant, they have become really popular these days. From day-to-day business tasks to regular personal tasks, virtual assistance is becoming a bigger thing now.

How virtual assistant can help?

Few of the reasons to work with virtual assistant are flexible hours competitive pay, remote working and more family time. They are a great source to help you lessen the workload with few dollars spent. Other benefits include: no separate office space, no employee related expenses, no taxes and concerns regarding downtime. You simply have to pay VA according to the contract signed between both the parties.

If you get a professional, loyal and efficient virtual assistant, it can become a great asset to the company. When the company is growing, every new addition is a greater opportunity to grow so why don’t try a well-trained and smart virtual assistant at Kaya Systems. Here is the list of top tasks virtual assistants are great at:

  • General Virtual Assistants
  • Social Media Management
  • Content Writing
  • Digital Marketing
  • SEO (Search Engine Optimization)
  • Graphic Designing
  • Web Developer
  • Data Scraping and Mining

Sometimes, it is good to train a virtual assistant you synchronize with to make sure you they give you the best. There are specialties of virtual assistants such as someone good at writing and speaking in English can be hiring for content writing, content moderation, digital marketing and telemarketing. Administrative virtual assistants can work on emails, data entry, data mining/ scraping, appointment scheduling, attending calls as receptionist, setting up reminders and so on and so forth. As an entrepreneur, find the virtual assistant who can deal well with the tasks you feel burdened with. The best idea is to consult companies offering virtual assistance. This way, you can have multiple types of trainer staff working as online assistance for you.

What are the general responsibilities of Online Personal Assistant?

For the small businesses, administrative costs are as similar to as labor costs are when measuring time and resources. Administrative roles majorly include emails, invoicing, payrolls, sales reports and dealing customer inquiries. General virtual office responsibilities includes the following:

  • Payroll duties and bookkeeping (calculating hours, updating salaries and adding expenses)
  • Perform banking requirements such as transferring funds and paying bills.
  • Database building, updates and entries such as contacts, sales, CRM and similar.
  • Receptionist or main desk duties such as leaving voicemails, answering calls and checking messages.
  • Create, present and file weekly report on deliverables, sales, hours and tasks.
  • Write and send invoices to customers and clients.
  • Manage technical supporting tickets and chat support.
  • Check and manage emails, respond to clients’ inquiries and manage spam.
  • Manage and create/ send invitations, greeting cars, thank you notes and newsletters.
  • Virtual Assistants also manage calendar by update, establish and add reminders to it about important events.
  • Schedule appointments with salespeople, businesses and clients.
  • Manage and launch cloud compute accounts such as Google, One Drive and Dropbox.
  • Convert, split and merge PDF files.
  • Prepare train manuals for new staff members and remote workers.
  • Produce graphics for spreadsheets or social medias.
  • Proofread content, documents or other official documents.
  • Create forms and surveys for customer feedback.
  • Create/ compose document/ files for multiple official tasks such as faxes, handwritten drafts and dictations.

What are the responsibilities regarding content writing?

Here is a quick list of virtual assistant hired for content writing services:

  • Guest blogging and posting
  • Articles/ Blog generation
  • Compose newsletters, press releases and submit to news release directories.
  • Design pamphlets and brochures, creates content to put into it.
  • Produce content marketing material such as white papers, eBooks and info-graphics.
  • Publish industry related book reviews and extensive how to guides.
  • Content writing virtual assistant service also include Write/ submit op-ed pieces to websites and newspapers.
  • Interview industry sources to write an in-depth report on market.
  • Interview previous/ old clients to develop case studies for future use.
  • Correspond and respond to the comments made on the business’s blog.
  • Generate industry related contents and blogs.

What are the responsibilities regarding SEO and digital marketing?

Here is a quick list of virtual assistant hired for SEO and digital marketing services:

  • Updating, developing and optimizing an SEO
  • Designing and planning Web Marketing Strategies
  • Setting up, designing and creating the landing pages
  • Digital marketing virtual assistants also conduct Blog analysis
  • Conducting keyword research for better blog and website performance
  • Off-page optimization: commenting on other blog page, participate in message boards, forums, and responding to the public on News Websites and YouTube.
  • Starting an in-depth competitor analysis (ranked content, targeted keywords and SEMRUSH positions).
  • Webmaster and sitemap submissions.
  • Monitoring weekly/ monthly Google Analytics reports including observing site backlinks.
  • Designing advertisements (side panel graphics, banners and etc) finding high-traffic and appropriate websites to place them on.
  • Establishing auto-responders, follow-up emails and edit according to response rate.
  • Generating email newsletters, email contacts and promotional copy.
  • Designing eBook covers, logos, icons, headers and other graphic elements.
  • Reach out to media outlets and influencers to garner profiles to publishers.
  • Looking for a content marketing publisher and firm to post branded content.

What are the responsibilities for social media management virtual assistant?

Here is a quick list of responsibilities a virtual assistant has to offer for social media:

  • Open social media accounts such as Twitter, Facebook, Instagram and Google+.
  • Share; generate new and edit posts on social networks (a content creation strategy).
  • Come up with proper profiles on social medias and inserting links to company website.
  • Conduct thorough analysis on shares, traffic and mentions known as performing a social media audit.
  • Upload photos to social media accounts such as Instagram and Pinterest as part of marketing strategies.
  • Run a social media challenge and content off and on to engage audience.
  • Graphically engaging pictures on Pinterest, Facebook and Instagram so that people repost.
  • Regular updates on social media accounts for better engagement.
  • Keep an eye on competitors on social media by looking the level on engagement, ranking, keyword prioritization and online visibility.
  • Virtual Assistance for Social Media Management Services also includes engagement with the targeted audience such as sharing relevant information, responding to inquiries/ purchases, posting promotions and thanking customers/ people for mentions.
  • Responding to reviews given on your page or other pages across social medias.
  • Looking and researching for highly used Hashtags for each day and see if they suit the company’s products, messages and marketing objectives.
  • Ensuring the mobile social media strategy for full optimization for small businesses.

What are the responsibilities for Web Developer virtual assistant?

Here is a quick list of responsibilities virtual assistants have to offer for web development:

  • Business and contact information
  • Easy usability
  • Quick loading times
  • A high ranking on search engines
  • A good navigation system
  • Planning, developing and designing WordPress websites (in case there is not one).
  • Provide technical support through coding on WordPress webpages.
  • Installing, updating and customizing WP plug-ins and themes.
  • Installing/ supporting ticketing systems and payment gateway.
  • Maintenance of integrity of website as well as security, functionality and troubleshooting.
  • Incorporating web programming and applications languages such as CSS, HTML, JQuery, JavaScript and APIs into company website.
  • Launching company’s own program and affiliate plug-in.
  • Online Assistant for Web development add images and tags to blog posts and website.
  • Creating online forms for customer feedback or inquiries and content submission,
  • Doing regular backups to prevent data loss.
  • Understanding User Interface (UI), general web standards/ functions and cross-browser compatibility.
  • Managing, setting up and monitoring other affiliates and respective links.

What are the virtual assistant services for Graphic Designing?

Here is a quick list of responsibilities a virtual assistant has to offer for graphic designing:

  • Design the images for all type of requirements.
  • Design website images
  • Graphically design email templates
  • Website designing
  • Editing and improve images
  • Graphic Designing Virtual Assistant is also qualified to Photoshop/ Photo edit photos provides by you.
  • Graphic designing for social media accounts such as Display Pictures, Banners, Posts, Pins and Instagram posts, etc.
  • Brochures and Flyers
  • Logo Designing
  • EBook
  • Templates for PDFs
  • LetterHeads, Business Cards
  • Miscellaneous

What are the responsibilities for Data Scraping and Mining virtual assistant?

Here is a quick list of responsibilities a virtual assistant has to offer for Data scraping and mining:

  • Finding email addresses
  • Contact details
  • Finding people with specific designation for marketing/ contacting purposes
  • Data scraping and mining virtual assistant can also find candidates for recruitment purposes
  • Collecting data for specific companies open with certain types of positions required by clients.

To contact for highly trained and expert virtual assistants in all the above-mentioned categories, send us an inquiry at www.kayasystems.com.

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When A Business Owner Should Hire Virtual Assistant

Thursday, September 26th, 2019

Hiring a virtual assistant for businesses process outsourcing is an excellent step in many ways, you don’t need to buy a physical office, you don’t need stationary, laptops, internet connections, and on top of everything by hiring a virtual assistant you can utilize virtual assistants services only for the tasks you don’t have time for and can pay only for the hours utilized by virtual assistants to complete that task, and then these virtual assistants cost much low as compare to hire an employee within company.

Beside these benefits, question rises that when is a good time to hire a virtual assistant?

In today’s online business grown rate, business owners who wants to run their business online, they immediately need several type of services for their business to run online, first of all they will need a designer and a developer to design and develop his online ecommerce website, or even before this he might need to get a marketing research done to know scope of his business on the internet and he will need assistant and he will go find some virtual assistant companies online who have virtual assistants with marketing research experience for launching products online and they can conduct this research for business owners. so even a new business who is going online will immediate needs virtual assistant services.

But, we have seen some of the companies still prefer to hire in-house employees instead of outsourcing their processes and there can be many reasons, like in Scandinavian countries like Norway and Sweden you can’t transmit your company’s data outside your country, even a business owner can’t use hosting outside their country to host a website and hiring a virtual assistant is totally out of question, but we will focus on the business who can outsource their processes, for a medium size company good time to hire a virtual assistant company is, when they have their development team generating good business and non-dynamic tasks like data entry in bookkeeping, data mining, data scrapping, customers support, website maintenance, and many other static tasks should be outsourced to these virtual assistant companies immediately, because it will not only cost them cheap in terms of per hour rate, but setup cost and regular office expenses will be zero that will require to maintain in-house employees.

Many companies, have adopted this practice as a way to increase their profit margins by reducing these office expenses and by hiring low per hour cost virtual assistants. Next question that usually comes in mind that which companies is best at providing virtual assistant services, there are several parameters to identify the best company. You can go to https://www.spyfu.com and can search for that company. It will show you their domain’s age, that for how many years this company is in business, more years means the management of the company have more experience in this industry and also you can ask them to send your virtual assistant CV for your review, and a good virtual assistant service providing company must have Master degree holder virtual Assistant with at least 2 years of experience as virtual assistant.

You can also Visit Kaya Systems Virtual Assistants Services page to know more about different services offered by virtual assistant companies

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Why is it important to have well trained and creative graphic designer?

Thursday, September 26th, 2019

Why is it important to have well trained and creative graphic designer?

In the world of today where visuals are everything, you need to make sure that the depiction of your business is absolutely great. The world is growing so fast every day that only strong online visibility can lead to great physical business. When talking about graphics, it is normally divided into conventional graphics and digital graphic designing to promote the business. Though the online visibility is of more value now but graphics play a significant role in both types of marketing. People are always in rush and to make them choose you, high quality graphics play enormous role because it is super hard to seek the attention of the targeted audience due to the competition scale.

Kaya Systems have always been eager to provide high quality and well-defined services as an outsourcing company. It has been more than a decade that it is maintaining its image among the world of business from small to multi-national companies. There is a huge list of services we gave managed over the years to provide to our clients all over the globe form virtual assistant services, content writing, website development and designing, social media services to CRM and digital marketing. We have highly trained graphic designers who are extremely creative to create visual concepts to inform, inspire and transform your business to the other end of target audience.

We use modern and industry leading tools for graphic designing to make sure to that we create the best. We also offer graphic designing services as virtual assistant so that you are at ease. This helps small business to enjoy same level of high quality graphic services as any other businesses are enjoying. From logo as a major representation of business to every flyer sent out or digital representation of business, our graphic designers are great at presenting the best of you.

What graphic designer’s services we provide?

Kaya Systems have been providing a great list of services for more than 10 years now but the major tasks of a graphic designing virtual assistants we have to offer are mentioned below:

  • Designing websites
  • Design images and banners for website/ blog
  • Logo Designing
  • Templates for PDFs
  • Brochures and Flyers
  • Design the images for all type of requirements
  • Editing and improve images
  • EBook
  • Graphic Designing Virtual Assistants is also qualified to Photoshop/ Photo edit photos provided by you.
  • Graphically design email templates
  • Graphic designing for social media accounts such as Display Pictures, Banners, Posts, Pins and Instagram posts, etc.
  • Letter Heads and Business Cards
  • Miscellaneous

If you are looking for high quality graphic designing services, leave your inquiry here.

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Virtual Assistants

Thursday, September 26th, 2019

Virtual assistants are skilled people who sell their skills online to companies without physically available there. From simple data entry work to complex business analysis and implementation of complex business processes. virtual assistants are actively providing this wide range of services. Some the core services that virtual assistant companies are providing includes

  1. Data Entry
  2. Research and Analysis
  3. Data Mining and Modeling
  4. Emails and Phone Management
  5. Transcription Services
  6. Back Office Support
  7. Online Event Management
  8. And many more

Hiring a virtual assistant is very wise approach but most importantly hiring correct virtual assistants with required skill set is more important, some people who are individually working as virtual assistant have specific skill sets but when they are asked to work on a domain they are not expert they try get the job and then they learn in real time while working on the tasks and can cause major issues for business. There are few parameters that you can take in to account before hiring virtual assistant so that you get the best skilled person to manage your tasks

  1. Ask for their resume to evaluate their qualification and skills
  2. Do an initial interview and ask questions relevant to your tasks
  3. Ask for a trial period with a trial task before hiring virtual assistant
  4. For personal virtual assistant ask company to sign NDA

Virtual assistance services are best because you got same skill set with low price, different companies offer different rates based on their location, branding and different packages, normally virtual assistant companies have different packages to select from, like 10 hours per month, 20 hours per months to 160 hours per month which is full dedicated resource, as these number of hours increases cost start to decrease. For a fully dedicated resource a good virtual assistant company will charge around $8/hour to $15/hour depends on the skills level you are looking for.

Here is a cost and time chart that you can review to know that how much good a virtual assistant company would charge for virtual assistants

Plan 1 – 10 hours/month will cost around $200/Month
Plan 2 – 20 Hours/Month will cost around $500/Month
Plan 3 – 40 hours/Month will cost $600/Month
Plan 4 – 80 hours/Month will cost around $960/Month
Plan 5 – 160 hours/Month will cost around $1600/Month

These are general rates you can negotiate with companies to see what best prices they can offer. But these guidelines in this article gives you insights on the point you need to consider while hiring virtual assistant

Kaya Systems Virtual Assistant Services

Kaya Systems Inc is actively providing virtual assistant services from last 11 years and have worked on 1000’s of business processes which includes recruitment processes outsourcing, transcription services, data mining and scraping, business research, graphic design, website design and development, you can contact Kaya systems Inc. anytime if you are looking for to hire a virtual assistant which can work parallel with you to achieve your goals.

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What are the benefits of hiring a Virtual assistant?

Monday, May 21st, 2018

Before we go into the benefits for hiring a Virtual assistant we should know what this term “Virtual Assistant” actually means. This term Virtual assistant actually describes a person who is self employed and is available to provide different professional facilities including administrative, creative or technical assistance from an office.

Here we will discuss some points considering the benefits of the Virtual assistant:

  • In case you want a place where you can employ people for your work, Virtual assistants are self employed and they have their own office and you are free from paying any office overhead.
  • You want your people to stay busy. In such cases your hired virtual assistant will do this task for you in different hours but not compulsory to provide you this service full time.
  • A virtual assistant is always affordable then a routine employee who may be not in your budget and can affect the budget necessary for your growth.
  • There may be some task in which you do not want to consume your energy, your virtual assistant can do this so it will save your time and energy and in an economical way your task will be done in the best way.
  • If you are a businessman and you want to expand your business or you want to add up any task but you are not capable to do that your virtual assistant will do it for and it is the headache of your virtual assistant to provide you the service, you should be only concerned that it should be done in the best way.
  • While running a business you have two types of tasks one, which is priority and the other which are less important but they should be seen properly as they can affect your work, in such cases it is best to hire a virtual assistant to do your minor task at affordable charges and you can focus on your more important task.

With the upcoming technology, the concept of virtual assistant is increasing day by day and in almost every field of life whether its education, medical or finance. There are a number of companies who are providing affordable virtual assistant services in their best possible way and with full sincerity to give you the best. Common services provided by virtual assistants include facility of promotion, call center, medical insurances, document preparations, website making, software development and so on.

For more details and services you can visit Kaya Systems (www.kayasystems.com)

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Virtual Personal Assistant – Your Business Success Ladder

Friday, October 17th, 2014

Hiring a helping hand or virtual assistant for your business is a very serious task. There are many things to consider when hiring an assistant in your business but the main issue to consider is the amount you will be paying for his services. One human being cannot handle all the tasks on his own and as the business needs many areas to be focused upon, there is no other option than to hire an assistant. Today, we have a new and more appropriate breed of assistants for every kind of business known as the virtual personal assistant who is no less than any assistant who works in your office.

This assistant works for your business just like any normal assistant would do, but he never comes to your office. The VPA works from a remote location which can be anywhere in the world. Both of you are connected via the internet and as you delegate the tasks to him, he completes them and sends them to you through the internet. As it has become too difficult to hire employees especially for the businesses that are crunched financially, these VA’s have become their best aides. As they work from their own remote locations, you do not have to worry about supplying them with the amenities that would have been necessary to provide to an employee in your office.

Hiring a Virtual Assistant is cost effective in many ways and best of all, you don’t have to pay the taxes on the salary that you give him. When you switch to an online employee, you get the benefit to hire your employee from any part of the world. It works great for the people who need his assistant to be working in the off duty hours. Now consider you operate a business online whose customers are mainly active during the time when you have night in your region. There must be a representative who would be present in those odd times. Your virtual personal assistant can be hired from a region where it is day and he would be happily available to work those hours.

There are endless opportunities with an online employee. You can hand him multiple tasks without any trouble and have them all done and ready in your inbox as you come to office the next day. Now your worries of having to bear the expenses of an additional employee in your office are over. Just pay him his salary and you can easily concentrate about taking your business to greater heights.

Keywords:Virtual Assistants, Virtual Assistant Service, Virtual Assistant Companies, Hire Virtual Assistant, Personal Virtual Assistant,

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What Suits Your Business Needs?

Wednesday, October 15th, 2014

Is it accurate to say that you are a little entrepreneur who is becoming weary of the endless rundown of work consistently? It is safe to say that you are feeling weighed around the lengthy paper work; get ready presentations and information nourishing after you come back from a boisterous day? You require not search for some other choices to make your work less difficult however get virtual assistant services. By enlisting you VA you would streamline your work, as well as not damage your benefits by paying a customary compensation.

A VA is an individual who is committed to offer administrational administrations to his customer while working from a remote area. He doesn’t stroll in the workplace of his business nor does he utilize any of his utilities. He is either an individual working from his home or a private office outfitted with all the essential devices to assistant in his work, for example, a dependable web association, scanner, fax and a printer. It is dependent upon his yearning in the event that he takes a shot at a smart phone or a massive PC.

In different cases there are virtual colleague administrations suppliers which are created business locales having a group of experts who are going by a group pioneer. They are allocated to a customer’s work focused around their ability and their characteristic capability to comprehend work. The business locales are kept up like whatever other business office and they are enlisted organizations.

Freelance or Virtual Assistant Services
When you have chosen to outsource your work to minimize the trouble on yourself, you have to choose who will be doing your work. There are upsides and downsides while working with a specialist and a business that is giving administrations of virtual assistant services. A few truths about the both are as beneath which can without much of a stretch help you decide.

Freelance Worker

  • A person who is not connected with an organization. He gets his customers on his own, deals with them all alone and works alone.
  • Work deferrals can happen because of sickness or individual responsibilities. Since he is a person who chips away at his own, his nonappearance would stop customer’s work.
  • Has an ostensible charge which is sufficient to deal with his needs.

Virtual Assistant Services (Business)

  • Properly oversaw, run by a group.
  • Can effortlessly repay work without a representative by dispensing another person to finish the employment.
  • Has a higher charge than a freelance service provider due to its team.

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